Executive Assistant

Duties and Responsibilities: 

Administrative & Executive Support

• Provide administrative and operational support across Product & Engineering and Customer Experience
• Manage complex calendars and coordinate meetings across cross-functional stakeholders
• Draft and edit high-quality correspondence, reports, and leadership materials
• Prepare meeting agendas and briefing documents, conduct research and compile supporting materials, and track action items and key deadlines to completion
• Coordinate domestic and international travel logistics and documentation
• Submit, reconcile, and track expense reports accurately and discreetly
• Maintain organized records and documentation across key initiatives
• Handle confidential and sensitive information with professionalism

Office Operations Leadership

• Own day-to-day workplace operations for the Bellevue office
• Ensure the office environment reflects company culture and supports productive work
• Serve as primary point of contact for visitors, candidates, partners, and customers
• Manage mail distribution, shipments, and delivery logistics
• Oversee vendor relationships including facilities, cleaning, catering, kitchen, security, and office supplies
• Liaise with building/property management and attend required facilities or safety meetings
• Maintain conference rooms, common areas, and shared spaces
• Manage office inventory and supply budgets as needed
• Partner with People Ops to support onboarding logistics and workspace setup
• Coordinate basic IT-related logistics in partnership with the IT team

Physical Requirements

• Primarily office-environment work with extended periods of sitting or standing.
• Computer-based work involving limited lifting and usage of computer-related equipment.

Culture & Employee Experience

• Support planning and execution of office culture initiatives and team events
• Coordinate offsites, leadership meetings, and in-office gatherings
• Help foster a welcoming, service-first environment for employees and guests
• Act as a trusted operational partner across Product, Engineering, CX, and Marketing teams

Qualifications

• 8+ years of executive assistant, office management, or operations experience in a fast-paced environment
• Experience supporting technical or cross-functional teams preferred
• Strong writing and editing skills for professional correspondence
• Exceptional organizational skills and attention to detail
• Proven ability to manage vendors and workplace operations
• Tech-savvy; proficient in Google Workspace and task management tools (Asana, Zoom, Slack, etc.)
• High level of discretion and experience handling confidential information
• Excellent verbal and written communication skills
• Strong problem-solving skills and ability to prioritize independently
• Ability to work full time in the Bellevue, Washington office 
• Willingness and ability to work a flexible schedule and handle changing priorities with composure.

Pay Range (Base Pay):   $100,000 - $134,000

Other Types of Pay: Based on level and role the employee may be eligible for long term incentives in the form of equity and short term incentives of either bonus or commission. 

Health Insurance: Medical, Dental, Vision, Life and Disability Insurance, Employee Assistance Program (EAP).

Retirement Benefits: 401(k) plan

Paid Time Off: Talkdesk offers an uncapped paid time off program, subject to manager approval and consistent with business needs. 

Paid Holidays: Talkdesk offers 14 paid holidays each year. 

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