About the role
Job Description:
Title: Executive Coordinator
Location: McLean, VA
Workstyle: Onsite
Mars does not sponsor visas for this role. This position is not eligible for relocation benefits
The purpose of the Executive Coordinator is to provide the highest level of effective and efficient support to Senior Leaders. This Associate must have a high level of attention to detail, excellent organizational skills, and the ability to effectively and professionally collaborate with senior leaders and peers.
What will be your key responsibilities?
Administrative support to Senior Leaders:
- Plan and execute complex, detailed domestic and international travel itineraries including all transportation, hotel accommodations, flights/trains and obtain all necessary travel documents.
- Manage complex calendars with independent decision making based on priorities which requires forward thinking and strategizing as well as comfort in scheduling within various time zones.
- Plan and coordinate internal meetings including reserving meeting rooms, catering, guest arrival arrangements.
- Plan and coordinate external meetings including hotel blocks, group transportation, property search, costs analysis, sending meeting invites, making food arrangements, etc.
- Process visas and passport renewals.
- Manage and prepare expenses and submit reports in Concur.
- Process and update purchase order requests in Ariba and set up new vendors.
- Interface professionally with leadership, internal staff, clients, key stakeholders and high-profile individuals.
- Undertake all assigned and ad hoc projects as requested.
- Take the initiative to identify and undertake opportunities that add value to the efficient operation of the team.
Active member on Administrative Team:
- Provide coverage for absent team members; assist in team member support as needed.
- Participate actively in Coordinator team meetings, trainings and engagement activities.
- Assist with onboarding new Coordinators and sharing knowledge.
What are we looking for?
- High School diploma required, business college courses or bachelor’s degree preferred.
- A minimum of three years’ experience supporting senior managers or related experience/knowledge.
- Prior experience and above average proficiency in current software packages.
What can you expect from Mars?
- Work with over 130,000 diverse and talented Associates, all guided by The Five Principles.
- Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
- Best-in-class learning and development support from day one, including access to our in-house Mars University.
- An industry competitive salary and benefits package, including company bonus.
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Aplyr's read
Mars is a diverse global powerhouse in confectionery, pet care, and food, attracting talent in manufacturing, sales, and technical roles.
What's promising
- •Mars offers a wide range of career paths across multiple sectors, including food, pet care, and confectionery.
- •The company invests in employee development through programs like the Mars Young Professionals Program.
- •Mars provides opportunities for global mobility and cross-functional career growth.
What to watch
- •The company's large size may lead to bureaucratic decision-making processes.
- •Limited public information about Mars' work-life balance policies.
- •Mars' global operations may require frequent travel or relocation for some roles.
Why Mars
- •Mars is family-owned, allowing for long-term strategic planning without shareholder pressure.
- •The company is known for its iconic brands like M&M's and Snickers, offering strong brand recognition.
- •Mars emphasizes sustainability and responsible sourcing in its operations.
Aplyr’s read is generated by AI from public sources. Was it useful?
About Mars
Mars, Incorporated is a global manufacturer of confectionery, pet care, and food products, known for brands like M&M's, Snickers, Pedigree, and Whiskas.
