Administrative Assistant, Nigeria Country Program

The Organization for Innovation in Public Health (OIPH, PATH’s local affiliate in Nigeria) seeks to recruit an Administrative Assistant who will be responsible for providing administrative support to ensure efficient operation of the office. You will support project leadership and staff by performing a variety of tasks related to office management, meeting scheduling, travel booking, communication and liaison. In addition, you will provide the link between project and the PATH country office staff. The admin job scope includes communicating via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner. The Administrative Assistant will be based in Abuja.

 
Responsibilities:  

• Office reception management 

• Managing office communication and correspondence.  

• Maintain contact lists.  

• Scheduling appointments, booking conference rooms, and maintaining calendars. 

• Requesting/Ordering office supplies, coordinating maintenance, and sorting mail. 

• Produce and distribute correspondence memos, letters, faxes and forms.  

• Assist in the preparation of regularly scheduled reports.  

• Devising and maintaining office systems, including data management and filing.  

• Book travel arrangements.  

• Manage visitors to senior management.  

• Coordinate team meetings, arrangements for guests, tele conferencing, workshops, other project meetings as requested including needs, catering,  

• Organize travel arrangements, hotel suggestions, transport and other necessary details for staff and guests.  

• Support procurement of project goods and services by working closely with the Country program staff and procurement team.  

Required Skills & Experience:

• Bachelor's degree in business administration or related field  

• At least 3 years of proven admin or assistant experience and proven knowledge of office management systems and procedures in non-profit organization 

• Time management skills and ability to multi-task and prioritize work 

• Attention to detail and problem-solving skills.  

• Excellent written and verbal communication skills.  

• Strong organizational and planning skills.  

• Proficiency in MS Office. 

Must have legal authorization to work in Nigeria.