Accounts Payable Specialist

 

About the Role:

As an Accounts Payable Specialist, you play a key role in supporting the financial health of the organization through the accurate and timely processing of vendor invoices and payments. You are responsible for maintaining strong vendor relationships, ensuring financial records are up to date, and supporting accounting operations that keep projects and business functions running smoothly.

In this role, you’ll manage high volumes of transactions while balancing accuracy, deadlines, and compliance. You’ll collaborate closely with project managers, estimators, and the broader accounting team to ensure alignment between financial data, project budgets, and cash flow.

Sound like you? Read on.

In this role, you will:

• Process vendor invoices accurately and in a timely manner.
• Verify invoice details, match transactions, and prepare payments in accordance with company procedures.
• Schedule and execute payments, ensuring proper authorization and documentation.
• Reconcile vendor statements and transactions to maintain accurate account balances.
• Monitor accounts payable aging and ensure timely payments to vendors.
• Maintain vendor files and respond to vendor inquiries professionally and promptly.
• Assist with weekly cash flow analysis and distribute insights to leadership.
• Identify and resolve discrepancies or delinquent accounts through proactive review.
• Generate reports on vendor account status and financial activity as needed.
• Support audits by providing documentation and resolving discrepancies.
• Collaborate with project managers and estimators to set up job budgets within Foundation Software.
• Assist with journal entries, account reconciliations, and month-end close processes.
• Maintain accurate financial records within ERP/accounting systems.
• Uphold strict confidentiality of company and employee financial information.

We’re Excited About You Because:

• You’re highly organized and able to manage multiple priorities with strong attention to detail.
• You can meet deadlines consistently in a fast-paced, deadline-driven environment.
• You’re a strong communicator who builds positive relationships with vendors and internal teams.
• You’re proactive and