Office Administrator

We’re hiring a highly organized and proactive Office Administrator to play a crucial role in ensuring the smooth and efficient operation of our office. This position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.  

Responsibilities: 

• Ensure the smooth running of the office by maintaining office organization, appearance and functionality, including day to daily opening and closing procedures. 
• Manage office supplies inventory and place orders as needed. 
• Coordinate maintenance and repairs of office equipment and facilities. 
• Receive, sort, distribute and prepare incoming and outgoing mail and packages daily. 
• Anticipate the needs of others to ensure a seamless and positive experience. 
• Greet visitors, clients and vendors. 
• Answer and direct phone calls and emails to appropriate personnel. 
• Handle inquiries and resolve issues promptly and professionally. 
• Carry out administrative duties such as filing, typing, copying, binding, and scanning. 
• Prepare and edit correspondence, reports and presentations. 
• Schedule and coordinate meetings, appointments and reservations. 
• Manage and organize company documents, both physical and digital. 
• Assist in planning and organizing office meetings and events to include managing the conference room calendar, ordering catering, setting up and breaking down supplies as needed. 

Desired Competency, Experience and Skills: 

• High school diploma or equivalent; Associate’s or Bache