Payroll Specialist

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Responsibilities:

Line Function

• Responsibility for processing payroll data for a portfolio (40 Clients plus per portfolio) of payroll clients, including:

• Managing Payroll service delivery expectations as directed in established process flow
• Processing of Payrolls from Start to Finish ready for second checking by the UK team, and directed by the UK designated Payroll support specialist.
• Liaison with other team members and adherence to best practice process alignment. Develop and maintain adequate two-way (Internal) flow of information

• Preparing Payments (set up payment transfers) for employee and Partner net pay and all third parties.

• Preparation of partner statements

• Post payroll checking process
• Liaison for all pension payments from start to finish, mainly with the process for Auto Enrolment.
• Maintaining frequent UK communication and status updates
• Ensuring all expected UK payroll calendar deadlines are met and full knowledge of UK holidays are managed (where they affect deadlines)
• Ensuring HMRC deadlines are met, including preparation ready for filing and payment deadlines
• Initial reconciliation and management of client monies to client call account ready for Payroll manager’s sign off
• Daily bank reconciliations for all Payroll accounts

• Ad-hoc work -Provide assistance to other team members as required, particularly at busy times and assist Payroll Manager/Supervisor with covering other staff payrolls during absences

• Maintaining high technical standards and keeping up to date on technical developments by way of technical literature, technical updates and other specifically targeted training courses
• Actively disseminating information, both technical and client related, to other team members to increase awareness of issues affecting client service                    

Skills required:

• Multi discipline awareness to understand inter-company impact
• Risk aware
• Service oriented – to the UK Payroll team
• Good Payroll skills in relation to accuracy and timeliness
• Good written and oral communication
• Willingness to build internal and external relationships and to communicate with all in the team
• Use initiative and identify issues (reporting into Payroll manager/Supervisor)
• Openness to involve management in resolution of issues (where the resolution is not stated)
• High degree of accuracy and attention to detail
• Well organised and a good at following a plan
• Flexible approach
• Able to disseminate information, both technical and client related, to other team members
• Minimum 3 years’ experience in UK payroll

KPIs:

• UK Support specialist expectations met
• Meeting (client, all third party and HMRC) deadlines
• Accurate preparation of client monies
• Positive – best practice, interaction with other team members
• Team worker
• Regular and appropriate communication
• Alignment with Apex core values
• Ongoing professional and technical development

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.