Office Manager - Riyadh

JOB PURPOSE

The Office Manager is responsible for smooth and flawless operations and management of the Riyadh office. You are the go-to person working closely with management, employees, vendors, and more.

KEY RESPONSIBILITIES

• Controls office operations by greeting visitors and callers, handling their inquiries, and directing them to the appropriate persons, per their needs
• Ordering inventory, stocks and ensures enough stock of all critical and non-critical supplies
• Collect, sort, distribute and prepare mail and deliveries
• Responsible for visitor log book
• Fosters courtesy, helpfulness and teambuilding with internal team members
• Works with the building property management to ensure consistency relative to general maintenance of the office space
• Assists HR & Facilities Director on facilities matters/tasks as needed
• Coordinates with the Facilities Manager to track space occupancy
• Ensures the reception area and the meeting rooms are tidy and presentable
• Answering and directing incoming calls while responding to customers questions over the phone
• Processing invoices, sorting incoming and outgoing mail, keeping appointment calendars, and giving messages to staff and management in other parts of the building
• Giving instructions and ensuring excellent performance of day porters
• Ensures timely and correct submission of vendors invoice; maintain records of invoices received and sent for payment
• Assists in special projects with various organizational teams
• Organizes, plans, and manages various office events, meetings including special celebrations and training events as directed
• Assists in the updating of the company’s intranet site

COMPETENCIES

• Communication
• Adaptability
• Decision-Making
• Managing Work
• Quality Orientation
• Initiating Action
• Collaborating
• Technical/Professional Knowledge & Skills
• Customer Focus
• Applied Learning

JOB FIT

• Task Variety
• Continuous Learning
• Details Learning
• Practical Results
• Standardized Work

EXPERIENCE

• 1+ years of experience in office or facilities management
• Proficient in MS Office Suite
• Experience in office floor planning and space restacking/reconfiguration is a plus
• Friendly, enthusiastic and professional appearance and demeanor
• Demonstrates responsibility and accountability
• Great people skills and ability to deal with a high volume of visitors and employees

KNOWLEDGE

• Associate's degree preferred and/or equivalent years of experience
• Ability to demonstrate mature technical skills based judgment, initiative and critical thinking
• Ability to proactively manage local vendors
• Proficient in MS Office Suite
• Great organizational skills with attention to detail
• Ability to prioritize and multi-task with confidence
• Excellent communication skills