Consultant, Finance and Admin Officer STRengthening Infectious disease DEtection Systems (STRIDES) , Epidemic Preparedness & Response

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PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. 

This position is based in Madagascar

PATH seeks a Finance and Admin Officer for the USG-funded STRengthening Infectious disease DEtection Systems (STRIDES) Project. The global STRIDES project will support and strengthen surveillance, detection and analytical capacity of infectious diseases across both human and animal health.

The Finance and Admin Officer will assist with all financial management and compliance, human resource management, operations and logistics for project activities in Madagascar.

Responsibilities:

• Monitor budgets and keep project management updated about spending against project budgets.

• Assist in ensuring monthly approval of payroll; monitor funds balances and conduct bank account reconciliations.

• Ensure compliance with all PATH and donor policies, practices, and regulations; advise project staff on donor requirements.

• Analyze project expenses, including partner financial reports, on a monthly and quarterly basis.

• Prepare monthly financial projections, forecasts and cash requests.

• Coordinate input for the annual work plan and budgeting process with the project team.

• Support procurement of in-country commodities and other project equipment as needed, in collaboration with the STRIDES project team and PATH staff.

• Support project team to identify and ensure that necessary approvals are secured.

• Process and review payment vouchers for advance requests. Track outstanding advances and follow up to ensure all are cleared on timely basis and in line with PATH’s financial policies.

• Respond on a timely basis to all suppliers’ inquiries, reconcile all the suppliers’ statements with PATH’s records and update the Director of Finance and Administration on any discrepancies.

• Respond to staff inquiries on a timely basis on any financial issues.

• Carry out monthly Bank Reconciliations.

• Process and review payment vouchers for supplier’s payments, posting transactions in Business World.

• Support follow up on receipts from service providers for VAT reports to the US Government as needed. Ensure that Foreign Tax reports are accurate and submitted on time.

• Support internal and external audits including monitoring completion of corrective action.

• Support property and asset management including IT, equipment, transportation and insurance.

• Support procurement processes in Business World and follow up to ensure that they are delivered on time with required specs.

• Plan for all logistics required for trainings/Workshops. 

Required Skills and Experience:

• Bachelor’s degree or higher in accounting or business-related field.

• Minimum of five years in an administrative and financial management position in an international organization, US Government contract experience preferred.

• Experience in developing, monitoring, and reporting on complex budgets.

• Thorough knowledge of applicable US Government rules and regulations.

• Proficiency in MS Office applications including word and excel, hands on work experience with QuickBooks-Multi currency and payroll processing.

• Experience in managing project funds, preparation of bank reconciliations, financial statements, and financial reporting and data analysis, auditing, and taxation.

• Able to work as part of a team and to build strong working relationships.

• Excellent attention to detail, sound planning and organizational skills, and problem-solving skills.

• Analytical approach to work and strong time management skills

• Ability to communicate effectively both orally and in writing.

• Strong work ethic, resourcefulness, integrity, credibility, and dedication to PATH’s mission.

• Professional proficiency in English required.

Must have legal authorization to work in Madagascar.