Talent Acquisition Specialist

The Role:

We are seeking a highly organized and detail-oriented Talent Acquisition Specialist to support our growing recruitment function across a multi-site clinical research network. This role will play a critical part in driving an efficient, high-quality hiring process by owning key administrative and coordination activities across both site-level and corporate hiring.

The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and is passionate about delivering an excellent candidate and hiring manager experience.

 

Responsibilities:

• Proactively source candidates for high-volume and hard-to-fill roles (e.g., Clinical Research Coordinators, site staff, and corporate positions) using job boards, LinkedIn, and internal databases
• Build and maintain talent pipelines for recurring and evergreen roles
• Partner with Talent Acquisition Partners to support targeted sourcing strategies
• Conduct initial resume reviews and phone screens to assess basic qualifications, interest, and alignment with role requirements
• Ensure candidates meet minimum qualifications before advancing in the process
• Provide clear and timely feedback to recruiters on candidate quality
• Own end-to-end interview scheduling across multiple sites, time zones, and hiring managers
• Coordinate complex interview logistics, including panel interviews and rescheduling as needed
• Ensure a seamless and professional candidate experience throughout the interview process
• Maintain accurate and up-to-date candidate records in the applicant tracking system (Greenhouse)
• Ensure all candidate activity, feedback, and hiring decisions are properly documented
• Support reporting efforts by ensuring data accuracy and completeness
• Assist with job postings and requisition management
• Track candidate progress and follow up with hiring managers to ensure timely feedback
• Support offer process logistics, including reference checks and background check initiation
• Serve as a primary point of contact for candidates throughout the early stages of the hiring process