Administrative Assistant

Confirmed live in the last 24 hours

VML (Wunderman Thompson)

Kansas City, Missouri, United States

On-site

Posted March 16, 2026

Job Description

Who We Are

VML, part of WPP, is a leading creative company that combines brand experience, customer experience, and commerce, creating connected brands to drive growth. VML is celebrated for its innovative and human first, award-winning work for blue chip client partners including AstraZeneca, Colgate-Palmolive, Dell, Ford, Microsoft, Nestlé, The Coca-Cola Company, and Wendy's. The agency is recognized by the Forrester Wave™ Reports, as a Leader among Marketing Creative and Content Service Providers, Commerce Services, Global Digital Experience Services, Global Marketing Services and, most recently, Marketing Measurement & Optimization. In addition, VML’s specialist health network, VML Health, is one of the world’s largest and most awarded health agencies. VML’s global network is powered by 26,000 talented people across 55+ markets, with principal offices in Kansas City, New York, Detroit, London, São Paulo, Shanghai, Singapore, and Sydney.

About WPP

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

Who we are looking for:

VML is seeking an Administrative Assistant who will provide support to our North America-based members of the leadership team, as well as perform light administrative duties in our Kansas City office. The ideal candidate is self-motivated, detail-oriented, and thrives in a fast-paced environment. This person must have the ability to handle multiple priorities at once, build strong relationships across executive leadership, and have a flexible working style. Attention to detail and ability to excel in a fast-paced environment is key.

The Administrative Assistant role requires onsite coordination, and as such only applicants local to the Kansas City area can be considered at this time.

What you’ll do:

Liaise | be the point person for questions and requests directed to senior leaders they are supporting. Effectively communicate with executives, leaders and team members across the organization. Manage and prioritize time to ensure collaboration across the team.
Coordinate | Provide calendar, meeting, and complex travel planning (both domestic and international), track and maintain conference room schedules and availability. Help executives manage time throughout the day and adjust schedules as needed. Manage time entry, expense reports, and expense reimbursement in a timely fashion. Work with clients to schedule meetings as required.
Organize | Arrange and partner to plan internal meetings and events (such as offsite meetings, town halls, and team events), including event space, food, and travel itineraries. Handle business, company, and personnel details of highly confidential and sensitive nature, and engage with high level contacts inside and outside the company.
Connect | Build relationships across the NA team and work well alongside a wide variety of people and teams.
Support | Work with building management and vendors to ensure facilities are operating smoothly. Uphold and manage the appearance of the office including reception, kitchen, common areas, and keep supplies at the office stocked. Warmly welcome our clients and visitors and be the owner of our guest experience.

Who you are:

Open and collaborative | Willing to pitch in and do whatever is needed with a positive attitude.
Self-Motivated | Able to stay motivated. Enjoys autonomy and takes initiative. Ability to prioritize and work thr

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