Inventory Specialist

Yerba Madre is hiring a full-time Inventory Specialist to support our production and inventory management operations. This team member will own key data entry, inventory tracking, and systems configuration tasks across NetSuite, Smartsheet, Excel, and vendor portals. The role requires a detail-oriented, analytical, and proactive professional who can ensure accuracy and traceability throughout our supply chain workflows

***This is a full-time hourly role that has an in office requirement working in our vibrant Oakland, CA office min 3 days a week. 

How you’ll help: 

Systems Management & Configuration 
 

• Set up and maintain assembly builds and work orders in NetSuite. 

• Define and enforce accurate Bills of Materials (BOMs), WIP tracking, and component usage. 

• Troubleshoot and resolve build errors, mismatches, or configuration issues. 
   

Inventory Control & Accuracy 
 

• Maintain accurate lot/serial number tracking and traceability in NetSuite. 

• Manage records and adjustments related to spoilage, scrap, or damaged goods. 

• Support ongoing cycle counts and reconciliations. 

 

Data Entry & Documentation 
 

• Validate vendor invoices against purchase orders and expected quantities/charges. 

• Monitor co-manufacturer portals for documentation and verify receipt accuracy. 

• Save, organize, and maintain digital records of receipts, invoices, and production documents. 

• Update shared project files (Smartsheet, Excel) with real-time status and inventory changes. 

• Record ingredient consumption and reconcile against inventory balances. 
   

Cross-Functional Collaboration 
 

• Liaise with co-packers to verify documentation and correct errors in data or transfers. 

• Collaborate with Accounts Payable to ensure invoice matching and proper cost allocation. 

• Proactively communicate discrepancies, delays, or issues to internal team contacts. 

 

Process Improvement & Optimization