Administrative Support Agent

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RC779299 Administrative Support Agent (Open)

Administrative Support Agent

Full time

Parque Industrial Costa De Est Calle Tercera Edificio # 75 Panama City Comarca de San Blas (obsolete) Panama

Works with supervision to provide administrative services for a Location. Includes invoices & expense control, accounts payable management and adhering to defined procedures to ensure all work is accurate, complete, and in accordance with local, corporate and legal requirements._x000D_
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1. Supports management by preparing accurate & timely payroll related information such as control of vacations, medical leaves and overtime. Makes sure the information is authorised and passed to payroll/agreed contact in accordance with defined procedures. 2. Creates and maintains effective information management systems/processes (GCCS and DTRC) to store financial/operational data in retrievable & secure formats. 3. Controls and administers the petty cash flow for the location, ensuring that all transactions are approved & processed in accordance with local & finance procedures. Prepares and submits required reimbursements to the Finance department. 4. Tracks taxes checks and cash for, ROD, ROC & cash pick-ups and banks money in accordance with local & Finance procedures. Maintains records of all GCCS transactions & submits details to Finance department. 5. Supports management in processing invoices by performing defined checks on invoices and matching paperwork when appropriate. Records & retains copies of invoices and obtains appropriate authorization prior to submitting for processing. 6. Supports management with timely & accurate accrual listings for invoices and purchase orders & obtains management approval prior to submitting to Finance. 7. Performs defined checks on documentation/ GCCS system entries to identify all exceptions or omissions. Makes accurate corrections or summaries of anomalies in accordance with locally defined procedures. 8. Creates and maintains accurate and logical filing/archiving systems and performs a range of defined checks to determine the accuracy and completeness of documentation. 9. Supports management in with pre-audit preparations for External/Internal audits.

High High School Degree/Equivalent. Minimum three (2) years previous accounting experience with a good working knowledge of accounting systems required. Good general office skills required including typing, filing and computer literacy.

Job Posting End Date:

2026-07-25