AP Specialist

Responsibilities and Authority: 

• Check and approve vouchers for payment by applying the “three-way” match concept. 

• Review approvals and maintain records 

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, etc. 

• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used. 

• Generate payment to vendors on a routine schedule and match the check with backup for review by the Accounting Manager. 

• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards. 

• Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation. 

• Develop and maintain a filing system for financial information, records, and documents to ensure easily available information. 

• Review and approve employee expense reports for reimbursement 

• Prepare monthly Accounts Payable Report:  A/P Aging and Unvouchered Receipts 

• Participation as a key stakeholder in ERP improvement projects 

• Proposing continuous improvement ideas to simplify A/P process 

• Provide backup for the remaining A/P activities 

• Other projects and responsibilities as required