Personal Assistant, Founders Office

Confirmed live in the last 24 hours

Fictiv

Compensation

salary range: $75,000 to $90,000

Oakland, CA Office

On-site

Posted April 23, 2026

Job Description

Fictiv Exists to Enable Hardware Innovators to Build Better Products, Faster

Fictiv exists to help product innovators create.

Fictiv is a global manufacturing and supply chain company that enables organizations to scale globally across Fictiv’s four global manufacturing centers in India, Mexico, China, and the U.S.. Companies use Fictiv to access high-quality production, optimize supply chain logistics, and mitigate supply chain risk—ensuring they can move from prototype to full-scale manufacturing with speed and confidence. To date, Fictiv has delivered more than 35 million commercial and prototype parts for industries such as aerospace, robotics, automotive, climate tech, and more, helping them innovate faster, free up precious resources, and drive profitable growth.

This position is based in the Oakland, CA office

Impact In This Role

We are seeking a highly organized and proactive Personal Assistant to support our Founders Office and Household, ensuring seamless coordination between professional and personal responsibilities and goals. This role is ideal for someone who thrives on mastering the weekly calendar, optimizing time, and creating space for creativity and problem-solving.

As the architect of the Founders’ schedule, you will ensure that both short-term priorities and long-term personal and business goals stay on track. You’ll proactively look around the corner, anticipating needs before they arise and balance urgent tasks with the bigger picture. Your ability to manage complex schedules, global travel, family logistics, and high-level coordination will bring efficiency and harmony to the Founders’ lives.

What You’ll Be Doing

Home Support: 80%

Family & Personal Scheduling – Manage calendars for the family, coordinate appointments, school activities, and social engagements while ensuring alignment with professional commitments
Household Coordination - Manage household schedules, appointments, vendors, and errands
Travel Planning – Assist with travel planning, including booking flights, accommodations, and itineraries
Shopping & Meal Support – Handle grocery shopping, meal planning assistance, and personal shopping
Inventory & Budgeting – Organize household supplies and oversee bill payments
Event Planning – Plan and organize family events, celebrations, and social gatherings

Fictiv Support (in office): 20%