Sales Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

JLL is seeking an exceptional Sales Coordinator to support the Office Leasing Brokerage team at Corporate office in the Financial District. As the linchpin of our operations, the Sales Coordinator provides critical support by masterfully managing listing details and deal transactions while building relationships with key stakeholders and clients.

In this fast-paced environment, your meticulous attention to detail, superior organizational abilities, and collaborative approach will drive our team's success. We're looking for a confident self-starter with a customer service mindset who thrives under pressure, anticipates needs, and embraces technological innovation.

What your day-to-day will look like:

Deal Support & Documentation

• Assist in transaction processes including editing offers, agreements, tracking documentation flow, and maintaining deal databases
• Coordinate with Finance on commission documentation and expense management
• Liaise with Research team for demographic materials and market reports

Events & Client Relations

• Plan and coordinate client/broker events and property tours
• Support client deliverables, proposals, and RFP responses
• Organize client gifting programs and maintain client-facing document repositories

Core Marketing Responsibilities

• Create and manage property marketing materials including market surveys, tour books, presentations, brochures, and signage using JLL technology (MarketSurveys, Canva, InDesign)
• Execute marketing campaigns through Eloqua, maintain distribution lists, and manage MLS listings with deadline tracking
• Coordinate with third-party vendors (photographers, printing companies) and internal teams (Design Hub, Marketing Coordinators) to implement marketing plans

Technology & Administrative Support

• Maintain proficiency in JLL technologies and software (Microsoft Office, Altus, CoStar, Workfront, MarketSphere)
• Provide administrative support including meeting coordination, document management, and knowledge base maintenance
• Participate in team workflow management ensuring regional and national collaboration

Required Qualifications:

• 3+ years of experience in the real estate sector and/or lease administration
• Advanced Microsoft Office (Word, Excel, PowerPoint & Outlook) is required
• Demonstrated capacity to multi-task in a fast-paced environment
• Must be an extension of the principal and handle situations proactively and intuitively
• Must be flexible and highly motivated with a willingness to take initiative
• Ensure that strong attention to detail is maintained at every level
• Strong interpersonal skills and strong ability to work collaboratively with teammates and clients
• Excellent written communication including strong proofreading and editing capabilities
• Optimistic and outgoing personality, excellent follow through, must be a task
• Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision

60,000.00 – 66,000.00 CAD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Toronto, ON

Opening Type:

Replacement

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.