Workplace Coordinator

About the Role:  

We are seeking a proactive and versatile Workplace Coordinator to join our team. This is a dynamic, hands-on role that is critical to our daily operations.

You will be one of the first faces of the company, sharing front desk responsibilities to ensure a welcoming, secure, and professional environment for all employees and visitors. In addition to front desk duties, you will be the right-hand support for the Facilities and Workplace Manager, assisting with hands-on maintenance, office reconfigurations, and general upkeep of our space.

The ideal candidate is an organized, customer-service-oriented "jack-of-all-trades" who enjoys solving problems, isn't afraid to roll up their sleeves, and thrives on a day where no two tasks are the same.

This is a full-time, in-office position based in our San Francisco office 5 days per week.

Impact You’ll Own:

• Greet employees, clients, candidates, and vendors with a professional and welcoming demeanor.
• Share responsibility for managing the front desk: manage incoming/outgoing mail and deliveries, and handle general inquiries.
• Manage our access control system, including issuing and deactivating badges for employees and visitors.
• Serve as a primary point of contact for employee requests, submitted via email, ticketing system, or in person.
• Ensure the reception area, conference rooms, and common kitchen/break areas are clean, stocked, and presentable at all times.
• Oversee all food and beverage ordering, including daily restocks, vendor coordination, and maintaining appropriate inventory levels across kitchens and break areas.
• Monitor and manage stock control, ensuring supplies are tracked, organized, and replenished efficiently to reduce waste and maintain budget alignment.
• Support the Director of Employee Experience with planning and executing internal social and wellness initiatives, including event logistics, setup, vendor communication, and onsite coordination.
• Partner with cross-functional workplace teams to ensure events and wellness programs are aligned with company culture, budget, and operational needs.
• Assist the Facilities Manager with daily, hands-on tasks to maintain the office.
• Perform basic, non-technical repairs and "handyperson" tasks (e.g., hanging whiteboards/pictures, assembling furniture, fixing a wobbly chair, changing lightbulbs, minor drywall patching and paint touch-ups).
• Conduct regular walkthroughs of the office to proactively identify maintenance, safety, or cleanliness issues.
• Assist with office moves and reconfigurations, including moving furniture, setting up new workstations, and managing cabling.
• Collaborate with Workplace and Facilities leadership on logistics planning for phased moves, expansions, or new space activation, as needed
• Manage inventory and restocking for all office and kitchen supplies, ordering new items as needed.
• Escort and assist external vendors (e.g., plumbers, electricians, janitorial) to ensure work is completed correctly.
• Support health and safety programs, such as check