Administrative Assistant II (Oakland, CA - US)

Energy Solutions is seeking an Administrative Assistant II to join a team of administrative professionals that supports the organization with various general administrative tasks. This role will serve as the point of contact for general facility support partner with the property manager to ensure the building is maintained and acts as a key liaison between internal teams, external vendors, and stakeholders to coordinate seamless operational support.

 

Responsibilities include, but are not limited to: 

• Act as a point of contact for facility needs, coordinating with vendors, building management, and maintenance to ensure a functional and orderly workspace.
• Manage office access and security protocols, greet visitors, and conduct quarterly audits of access badges to ensure site security.
• Provide front-office support by managing the main phone line, routing inquiries, and assisting with general staff requests.
• Monitor and maintain office inventory, anticipating supply needs and placing timely orders for equipment, snacks, and general supplies.
• Assist with budget administration by tracking monthly expenditures and ensuring office spending aligns with approved limits.
• Conduct quarterly compliance checks, including auditing first aid kits and updating internal resource documents.
• Coordinate logistics for All-Hands meetings, including vendor selection and meal planning.
• Maintain the "Connectedness" project plan, providing regular status updates to the Senior Manager on office culture initiatives.
• Facilitate service improvements by conducting quarterly check-ins with stakeholders to gather feedback on administrative support.