JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location: Kraków, Poland | Job type: Full-time, fully on-site (Rolls-Royce Centre)

Ready to take ownership of a busy, high-profile workplace and keep it running beautifully? As Facilities Coordinator at the Rolls-Royce Centre in Kraków, you'll be the welcoming first point of contact for everyone on site, and the person who keeps day-to-day operations smooth, safe, and professional. Your week spans vendors, health and safety, building systems, finance, and client relationships, so no two days look the same. It's a hands-on role with real scope to grow your facilities career inside JLL, a leading global real estate and investment management firm. If you're organized, proactive, and energized by variety, we'd love to hear from you.

 

What you'll do
 

• Manage vendors and contractors — oversee daily performance, run inspections and spot checks, review RAMS documentation and confirm HSE readiness before work starts, and schedule supplier activity (including outside standard hours when the site needs it).
• Lead health and safety on site — carry out regular H&S inspections to keep the site compliant with safety procedures and legal standards, build a proactive "good catch" culture across suppliers, and respond to emergencies and defects.
• Keep building systems running — apply your technical knowledge of HVAC, fire protection, and mechanical and electrical systems to troubleshoot issues, investigate root causes, and put the right fixes in place.
• Run day-to-day operations — handle requests through Corrigo and FM Profesal from logging to completion, manage stock, office orders, and maintenance tracking, and conduct regular floor walks to spot and resolve issues before they escalate.
• Step in as Facilities Manager backup — cover absences and provide flexible support across roles, including reception, so the site never misses a beat.
• Be the go-to for clients and stakeholders — deliver standout service, act as the escalation point for facilities issues, build strong relationships with key contacts, and liaise with the landlord when needed, while spotting opportunities to improve service and reduce cost.
• Own finance and documentation — raise and process POs, manage supplier budgets and approve quotations within your limits, support monthly GR receipting and invoicing, and keep accurate records and manuals.
• Support risk and continuity — contribute to property risk management and business continuity planning, make sure suppliers maintain BCP and incident procedures, and follow escalation protocols in line with JLL guidelines.

 

What we're looking for
 

• Health and safety know-how — a solid grasp of occupational health and safety requirements and compliance standards in an office environment.
• Technical aptitude — confidence with building systems (HVAC, UPS, BMS, M&E) and the ability to understand technical problems and talk them through with specialists.
• Analytical, problem-solving mindset — you dig into issues, find the root cause, and deliver effective solutions.
• Vendor coordination skills — you can manage contractors, monitor performance, and drive quality improvement.
• Strong organization and multitasking — you keep competing priorities moving across operations, safety, and administration without dropping a ball.
• Adaptability and a can-do attitude — flexible and proactive, happy to cover FM and reception duties as the day demands.
• Clear communication — effective written and verbal skills for working with stakeholders and keeping documentation tight.
• Comfort with FM tools and a learner's mindset — familiarity with systems like Corrigo and FM Profesal (or the drive to learn them fast), plus the self-motivation and focus to keep improving.

 

What you can expect from us
 

• Competitive Rewards & Benefits Permanent contract after probationary period, private healthcare, cafeteria system, life insurance, and employee assistance program
• Career Development & Growth Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training.
• Stability & Recognition 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies.
• Inclusive & Supportive Culture Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives.
• Global Perspective 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities.

Location:

On-site –Krakow, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.