Facilities Administration Coordinator

We Put the World on Vacation

Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.

 

The Facilities Administration Coordinator assists the Facilities department in administrative support, service contract administration, and corporate program management. This role is in office 5 days a week, Monday - Friday.

How You'll Shine:

• Process invoices for utility bills for multiple corporate locations, invoices for vendor work from cleaning to special projects and invoices for maintenance based on contractual work.
• Invoice reconciliation to ensure accuracy with the vendor, communicate and resolve issues related to payment or project completion.
• Perform accounts payable coding and budget reconciliations.
• Responsible for monthly accruals report which includes P-card consolidation and review, ensuring any invoices that are billed in arrears, late or not yet billed are forecasted and accounted/accrued for in the current month.
• Support reception when needed and serve as the backup on days when receptionist does not work.
• Support the rest of facilities team in management of Facilities Management Systems and closing of tickets, support on room coordination, meeting set up, etc.
• Other duties as assigned.

What You'll Bring:

• Associate's degree preferred, High School Diploma required.
• Intermediate with MS Outlook, Excel, and Word
• Excellent organizational skills. Ability to effectively prioritize and multitask.
• Proficient skill level in MS Outlook, Word and Excel
• High level of quality customer service skills
• Ability to work successfully in a diverse population
• Able to adapt and learn quickly. Team player.
• Ability to interface with internal and external customers over the phone or in person
• Keen attention to detail
• Creative problem-solving abilities
• Contract knowledge preferred.
• Invoicing/bookkeeping or similar accounting related environment preferred
• Two (2) years’ experience providing customer service and support in a corporate environment

Experience equivalent to the education requirement may be accepted in lieu of the education requirement.

 

 

 

How You'll Be Rewarded:

We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Certain benefits may be available to associates working fewer hours where required by applicable law. Travel + Leisure Co. benefits include:

Note: Temporary and/or seasonal associates are ineligible for Paid Time Off.

• Medical
• Dental
• Vision
• Flexible spending accounts
• Life and accident coverage
• Disability
• Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information)
• Wish day paid time to volunteer at an approved organization of your choice
• 401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information)
• Legal and identify theft plan
• Voluntary income protection benefits
• Wellness program (subject to provider availability)
• Employee Assistance Program

 

Where Memories Start with You

Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.

We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.