Seasonal Administrative Assistant

KITCO Fiber Optics, Inc.

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

The Seasonal Administrative Assistant provides flexible, high-quality administrative support across Human Resources, Quality, and general business operations. This role is ideal for someone who is organized, proactive, and comfortable juggling a variety of tasks in a fast-paced environment. You’ll help keep processes running smoothly by assisting with documentation, data entry, scheduling, compliance tasks, and special projects. May work in a particular department or float between departments.

Key Responsibilities

• Assist with onboarding tasks such as preparing new hire packets, scheduling orientations, and collecting required documentation.
• Maintain employee files and ensure records are accurate and up to date.
• Help track attendance, training completion, and other HR metrics.
• May perform other tasks or participate in special projects as assigned.
• Assist with document control, including updating SOPs, forms, and logs.
• Support internal audits by organizing records, gathering evidence, and tracking corrective actions.
• Help maintain quality dashboards, spreadsheets, and compliance reports.
• Perform basic data entry and verification to support quality initiatives.
• Provide day-to-day administrative support such as filing, scanning, copying, and organizing documents.
• Assist with scheduling meetings, preparing agendas, and taking meeting notes.
• Support special projects across departments as assigned.
• Help maintain office supplies, inventory lists, and shared workspaces.
• Respond to internal inquiries and route information to the appropriate team members.

Qualifications

• Previous administrative experience preferred 0-2 years; HR or Quality experience is a plus but not required.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new systems.
• Excellent attention to detail and accuracy.
• Strong communication skills and a customer-service mindset.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Reliable, adaptable, and able to work independently with minimal supervision.
• Ability to work as part of a team and willing to help.

Physical & Work Environment Requirements

· Sitting for Extended Periods: Administrative assistants often spend a lot of time sitting at a desk working on a computer.

· Manual Dexterity: Proficiency with computers, office equipment, and handling various office tasks such as filing documents, typing, and using the telephone.

· Lifting and Carrying: Occasionally lifting and carrying items such as office supplies, files, and small packages. This typically involves lifting weights of up to 10-20 pounds.

· Visual Acuity: Good vision is needed to read and type documents, view computer screens, and handle other visual tasks.

· Hearing and Speaking: Clear and effective communication, both in person and over the phone, is crucial. This requires good hearing and speech capabilities.

· Mobility: Ability to move around the office to perform tasks such as filing, retrieving documents, or attending meetings.

· Reaching and Bending: Occasionally reaching, bending, or crouching to access files, office supplies, or equipment.

· Walking: Some roles may require walking around the office or to different parts of a building for tasks or meetings.

Benefits
We are committed to supporting our full time employees with a competitive and well-rounded benefits package our offerings include:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Generous Paid Time Off (PTO) and paid holidays
• Short-term and long-term disability (STD/LTD) coverage
• Life insurance
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Employee discounts
• and more!

Employment is at will and may be terminated by either party at any time, with or without cause or notice.

KITCO Fiber Optics is an Equal Opportunity Employer and federal contractor committed to affirmative action and nondiscrimination in employment for all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

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Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to careers@marmon.com, and please be sure to include the title and the location of the position for which you are applying.