Director, Financial Operations

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The School of Continuing Studies (SCS) seeks to foster a collaborative, innovative, and student-first culture shaped by Georgetown’s Jesuit heritage and values. SCS endeavors to be a center of innovation and growth within the University by introducing academic programs that respond to emerging and evolving needs in the economy and society. When you join our team at SCS, you become part of a thriving ecosystem of staff and faculty committed to inspiring students to seek something greater in their lives and careers.

This position is responsible for all aspects of the SCS budget and financial operations.  This is a key position on the SCS Finance Team, reporting directly to the School’s Senior Finance Director.  

This position serves as the Deputy Senior Business Manager (DSBM) and is the lead finance and business partner that leads and executes all financial aspects of their school's daily operations. Responsibilities include oversight of financial operations, management of actual financial performance, and research expenditures and other activities directed by the SBM for their school. The DSBM will work directly with procurement and expense analysts (or accountants), serving as a liaison between the Office of the CFO and their school. 

Under the supervision of the Senior Finance Director, SCS, this position is responsible for developing, managing, and monitoring the financial plan, budget, expenditures, and year end projections for SCS. This position will provide a broad range of customer service, operational, and financial support by servicing as a cost center manager and financial reporter.  This position will complete various analyses and resolve problems involving financial, administrative and policy matters affecting SCS.  This position serves as a resource to the SCS community on financial matters, including University and Main Campus financial policies and procedures.  This position will accurately anticipate or identify needs, troubleshoot issues, and execute effective resolutions timely and in compliance with policies and procedures implemented by OCFO. This position must maintain a thorough understanding of the GMS chart of account fields, values, definitions, and how they are interrelated.All SCS staff are required to participate in Commencement events and related ceremonies, such as Tropaia.

As the designated Department Financial Manager for Sponsored Project, the employee is responsible for financial management of the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:

• Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;

• Review salary distributions to ensure that they reasonably reflect employees' level of effort on project. Review associated fringe benefits for accuracy;

• Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances

• Review the calculation of indirect cost recovery to ensure accuracy

• Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents

• Complete the Financial Status Report (FSR) worksheets timely and accurately

• Ensure that payments to subrecipients are reviewed and processed in a timely manner

Work Interactions

The position has regular interactions with the Office of the Provost, including the HCM Team, various departments under the Office of the Chief Financial Officer, and stakeholders across SCS.

This position will provide a broad range of customer service, operational, and financial support by serving as a cost center manager and financial reporter.  In accordance with University policies and procedures, this position will work with teams across the University to review all financial transactions, including requisitions, contracts, purchase orders, supplier invoices and expense reports, including ProCard reconciliations.  This position is responsible for researching issues and serving as a resource to the SCS community. 

Under the supervision of the Senior Finance Director, SCS, this position provides support to the Dean, associate and assistant deans, directors, and program managers of the School of Continuing Studies by implementing and managing the processes indicated above, advising on financial and operational matters, creating and managing the entire budget lifecycle, creating routine and ad-hoc financial reporting, processing financial documentation, and answering budgetary and procedural questions.

Requirements and Qualifications

• Master’s degree. A Bachelor’s degree plus substantial experience in closely related fields may substitute for a Master’s degree

• 5-7 years' progressive work experience financial analysis and budgeting in a sophisticated office environment.

• Enrollment and financial planning experience

• Revenue and expenditure analysis experience

• Relevant financial acumen (budgeting, transactional support, revenue-generating activities, chart of accounts, journals, requisitions, purchase orders, procurement, and travel). Must be a subject matter expert in at least several of these functions

• Understanding of accounting principles

• Ability to build and utilize financial reports

• Advanced business analytics skills

• Ability to support the establishment and management of budgets of between $10M and $50M

• Prior experience working with complex teams

• Strong communications and customer service skills

• Ability to engage regularly with internal and external stakeholders, including unit leads and administrators across the institution

• Ability to engage in an efficient and professional manner

• Strong organizational and time management skills; proficiency managing and prioritizing multiple tasks

• Ability to work with a variety of financial systems, with prior experience preferred in Workday, Adaptive, Salesforce, and Cognos

• Ability to interpret the strategic goals and plan for assigned units

• Prior experience with complex financial and longitudinal planning and financial forecasting

• Adaptability and flexibility

• Attention to detail

• Ability to triage and solve complex challenges and requests

• Ability to engage internal and external stakeholders

• Excellent customer service, including interpersonal, oral, and written communication skills

• Proficiency in the Microsoft Office suite, with a mastery of excel and experience with managing and analyzing large volumes of data

• Strong analytical ability

• Service oriented, professional demeanor and a team orientation is required; i.e. avoiding “that’s not my job”

• Ability to work well under pressure, in a high paced environment, and have a sense of humor.

• Strong time management skills, with the ability to prioritize work and multi-tasking to meet deadlines.

• Ability to think outside the box and to solve problems creatively

Preferred Qualifications

• Master’s degree in accounting, Data Analytics, Systems Science, or Business preferred

• Professional accounting qualification desirable

• Experience in higher education financial administration

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$80,429.00 - $157,238.93

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.