Maintenance Administrator

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What we offer:

Group Summary:

SALARY:

$60,000 - $65,000

VACANCY STATUS:

Immediate, Open Position

RESPONSIBILITIES:

• Complete ongoing scheduled and unscheduled administrative work for the Maintenance department
• Complete Maintenance data entry for Preventative Maintenance, work orders, reports, equipment issues, and other documentation
• Assist with documentation, assignment of work requests, and resource scheduling for the Maintenance department including weekends tasks
• Maintain and update computerized Maintenance Management system
• Record and measure department performance and prepare appropriate documentation for operating reviews
• Update Maintenance performance charts/boards
• Act as document control champion for the department
• Assist in the management of training requirements and schedules
• Assist in the capital projects and capital submission MRO process
• Assist in the management of accounting documentation and accruals for departments.
• Develop presentations for departmental initiatives.
• Assist the department and Maintenance Manager with daily documentation and operational activities.
• Complete additional projects as directed by the department manager
• Manage Whosonlocation system to onboard Contractors, when required
• Perform all job functions in a safe and healthful manner, abiding by all health, safety and environmental rules and regulations, promoting safety in the workplace
• Report all accidents/incidents and unsafe conditions/behavior
• Adhere to applicable quality systems and IATF-16949 standards
• Adhere to and promote the Employee Charter and work within the rules, regulations and guidelines of the Plastcoat Employee Handbook
• Comply with the requirements of CTPAT/PIP
• Conduct business in an ethical manner in compliance with the Magna Code of Conduct
• Participate in and support Continuous Improvement initiatives
• Maintain work area in accordance with the principles of 5S and operate daily within these standards
• Ensure work area is kept neat and organized
• Perform other duties as required

QUALIFICATIONS:

EDUCATION:

• Minimum completion of Grade 12 diploma, post-secondary education preferred

EXPERIENCE:

• Minimum two years’ experience in an administrative function

SKILLS:

• Excellent working knowledge of Windows and detailed knowledge of Word, Excel, PowerPoint
• Excellent verbal and written communication skills
• Demonstrated ability to effectively solve problems
• Able to operate with minimal supervision
• Basic mechanical aptitude and knowledge of mechanical and electrical parts
• Detail-oriented
• Strong interpersonal skills
• Well-developed organizational and time management skills

Awareness, Unity, Empowerment:

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.