Site Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Roles and Responsibilities

Overall Role

o To provide an overall Facilities Management oversight services and assist the team with operational activities in finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. Oversee Technical & Soft Services such as Janitorial and Housekeeping, Pest Control, Landscape.

o To provide Receptionist and administrative support to on-site team.

o Ensure hygiene and environment safety of the site

Receptionist / Facilities Administrators

o Responsible for handling incoming and outgoing calls including distribution of any messages.

o Receive, inform and guide visitors including co-ordination with client employees.

o Provide assistance in general administrative activities and any other duties as assigned by Facilities Management team

o Participate as a team member in responses to emergency situations for facilities matters

o Manage invoices, ensure commitment & payment records are maintained and that payments are received by vendors. o Directing first-line complaints in regards to soft services to Facilities Management team

o Ensure compliance with all governmental regulations on behalf of the client.

o Ensure effective completion of all incident reports.

o Assist FM on generating PO and Goods receiving o Ensure compliance with Jones Lang LaSalle minimum audit standards.

o Manage end user expectations and requirement.

o Obtain regular updates from supervisors (of soft services vendors) through weekly/daily briefings to have an overview of the operations of the site. o Provide assistance to users as and when required.

Facilities Coordinator

Procurement & Vendor Management

o Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works) with minimal disruption, as needed

o Assist in the procurement of vendors and services as required

Finance Management

o Assist in PO/GR and processing of invoices

Environment, Health and Safety Management

o Conduct daily site inspection to ensure safety procedures on site are in place and working

o Assist in carrying out safety procedures when needed

o Support Mobile Engineering Service (MES) in the coordination and management of HVAC, M&E,

Fire Protection maintenance and repair services

o Assist with coordinating and scheduling maintenance activities at assigned Account.

o Follow established escalation procedures and incident reporting procedures

o Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies

Site Operations Management

o Assist in the implementation of Industry Best Practice operations

o Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times

o Seek ways to constantly reduce costs and improve operational standards

o Act SPOC for all Facilities & Site services touch points for employees and depending on the bandwidth – support other functions in the limited capacity – operations support, Event management, front office management.

o Maintain relationship with Landlord to ensure they are fulfilling their obligations to the client

o Coordinate and ensure that pantry, stationery items are always in stock

o Established ideas in providing users with an unique workplace experience and implementing it on site

o Ensure knowledge of staff movement, in and out of organization etc.

o Assist with the coordination and scheduling of cleaning, pest control, landscaping

o Resolve problems associated with all Site Services o Implement preventive, ongoing and anticipated maintenance/repair programs

Location:

On-site –Mandaluyong, Philippines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.