Procurement Manager

Title: Procurement Manager

Location: Riyadh, KSA

Reports to: VP / SVP Procurement

Overview of Tasks & Accountabilities:

1. Prepare, plan, run, and evaluate purchasing projects (Manage the full, end-to-end procurement project lifecycle, from initial requirement analysis and planning to RFx (RFI/RFP/RFQ) execution and post-project evaluation)
2. Contract Negotiations: negotiating contracts and agreements with suppliers (Lead contract negotiations with key suppliers, covering pricing, payment terms, Service Level Agreements (SLAs), and risk mitigation)
3. Supplier Management: Identifying, evaluating, managing, and developing relationships with our suppliers
4. Analyze supplier and commodity spend and create strategic purchasing plans
5. Act as the primary procurement business partner for Operations and Product teams, translating their roadmaps and needs into effective sourcing strategies.
6. Collaborate with internal stakeholders to understand their procurement needs and requirements and align procurement activities with organizational objectives with special focus to KSA operations.

Main Tasks:

1. Purchasing Projects

• Connect with internal stakeholders to identify purchasing projects
• agree on timeline for projects with internal stakeholders
• Prepare documents incl. NDA, Scope of Work, Bidding Policy etc.
• Identify potential suppliers
• Deploy documents and run sourcing processes (RFQ, RFP, tender, or similar)
• Compare quotes/ proposals and provide decision point
• Support internal stakeholders in decision making process
• award supplier incl. final negotiations and contracting

2. Supplier Management

• Cultivating strong relationships with suppliers based on trust, transparency, and collaboration. Establishing open communication channels to facilitate problem-solving and innovation.
• Working with suppliers to improve their capabilities, processes, and performance.
• Monitoring supplier performance to ensure they meet agreed-upon service levels, quality standards, and delivery schedules.
• Issue resolution in case of disputes (such as late deliveries, quality concerns, or disagreements over contractual terms)
• identifying and mitigating risks associated with suppliers, such as supply chain disruptions, financial instability, or geopolitical factors.
• Continuously evaluating supplier costs and seeking opportunities to optimize procurement processes, reduce expenses, and achieve cost savings.
• Identifying opportunities for process improvements and efficiency gains within the supplier management function

3. Procurement Process Enhancements

• Analyzing existing processes to identify inefficiencies, bottlenecks, and areas for improvement.
• Identifying opportunities for process enhancement, such as automating manual tasks, streamlining workflows, reducing cycle times, and eliminating redundant activities.
• developing and evaluating potential solutions for process enhancement, such as implementing new technologies, redesigning workflows, or standardizing procedures.
• Managing the change process associated with implementing process enhancements, including communicating changes to stakeholders, addressing resistance, and providing training and support
• Cultivating a culture of continuous improvement by encouraging ongoing evaluation and refinement of processes. Seeking feedback from stakeholders and actively seeking opportunities for further optimization.
• Documenting updated processes, procedures, and best practices to ensure consistency, facilitate training, and support knowledge transfer within the organization.
• Sharing lessons learned and best practices across the organization to facilitate learning and replication of successful process enhancements in other areas.

4. Receiving Audit

• Gathering relevant data and documentation related to the receiving process, such as receiving reports, purchase orders, packing slips, invoices, and quality control records.
• Conducting physical inspections of received goods to verify their quantity, condition, and conformity to specifications.
• Reviewing receiving documentation to ensure accuracy and completeness.
• Assessing the quality of received goods to ensure they meet the organization's quality standards and specifications.
• Reviewing receiving processes and procedures to ensure compliance with organizational policies, industry standards, and regulatory requirements.
• Assessing the performance of vendors and suppliers based on the quality, accuracy, and timeliness of goods received.
• Investigating and resolving discrepancies identified during the audit, such as shortages, overages, damaged goods, or incorrect shipments.

Requirements:

Education: Bachelors Degree

Experience:

• 3-5 years of working experience in a similar position-- beneficial if having worked in TV/entertainment/sports/event industry
• Procurement & Financial processes

Skills:

• Communication (open and friendly, yet determined)

• Fluent English

• Profound IT understanding (Office programs, esp. Excel, project management software, sourcing software)
• Analytical Mindset: You enjoy digging into data (like spend reports), identifying patterns, and building a concrete strategy from your findings.
• Financial background
• Supplier management / supply chain management
• Beneficial is having experience in a digital procurement software (preferably Coupa)
• Ability to work in an international environment with different working cultures

Please note: This position is exclusively open to Saudi nationals, currently residing in Riyadh, Saudi Arabia. The role requires hybrid attendance, with regular in-office presence at our Riyadh location as per business needs.