Executive Assistant

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Executive Assistant

As Corporate Security, we are responsible for keeping Mastercard safe and secure from cyber and physical threats, and it is our people on the frontlines who make this happen every day.

By taking care of our people, their wellbeing, and career development, we provide them the necessary tools and environment to ensure the success of our mission.

Overview
Mastercard’s Chief Security Officer (CSO), Real-Time Payments and Transfer Solutions Security, is looking for a new Executive Assistant. The individual in this role will not only be a member of the team, they will coordinate operations within the department and will become a member of the Business Assistant community at Mastercard.

Role
• Manage busy calendar by co-ordinating and scheduling meetings.
• Schedule and manage travel arrangements for domestic and international trips and prepare expense reports following those trips.
• Co-ordinate security team meetings, organisation, agenda preparation, room logistics, onboarding new security team members and pre-read distribution. Take meeting minutes and distribute as appropriate.
• Book meeting rooms and pre-order working lunches as and when needed.
• Supporting other day-to-day department operations are required such as screening emails, following up on items, and maintaining department records such as organisation charts.
• Prepare correspondence, memoranda, reports, presentations as required – editing, proof reading, printing.
• Support the Office of the CSO with administrative and task intake activities. For example, coordinating recruitment administration with HR and arranging interviews between candidates and senior management.
• Coordinate new joiners’ 1st week activities such as collating their profile details, as well as other key communications, to the wider Mastercard Corporate Security and Real-Time Payments and Transfer Solutions teams.
• Support the CRO and Risk Team with meeting bookings, room bookings and any other administrative tasks as and when needed.
• Liaising with clients, colleagues and other EA’s.
• Greeting visitors and clients.

All About You
• Strong computer skills, including the ability to manage and understand numerous internal software systems.
• Administrative experience in a corporate environment interfacing with senior and executive level management and customers.
• Strong interpersonal skills and ability to work collaboratively within a team setting.
• Keen sense of urgency with a results-driven orientation.
• Ability to prioritise and discern what is truly important.
• Accuracy and attention to detail with the ability to multi-task.
• Ability to function well in a busy and varied environment and work well under pressure.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;

• Ensure the confidentiality and integrity of the information being accessed;

• Report any suspected information security violation or breach, and

• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.