EHSS & Facility Assistant Manager

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Job Responsibility (EHSS & Facility Assistant Manager EG090)

Fleet & Driving Safety Management

• Lead the centralized management of company-leased vehicles and assigned drivers nationwide, including fleet planning, resource allocation, and usage coordination.
• Oversee day-to-day fleet operations, including preventive maintenance, repair scheduling, and vendor coordination with leasing companies and service providers.
• Own the end-to-end lifecycle management of vehicle leasing contracts, including expiry assessment, market benchmarking, renewal strategy development, and commercial negotiations.
• Track and review monthly fuel card consumption; validate usage against actual needs and internal control requirements, and manage timely top-ups.
• Standardize and coordinate parking resources for leased vehicles to ensure appropriate allocation and compliance with company and property management requirements.
• Drive driver management with safety as the core focus; monitor driver performance and ensure compliance with company driving safety standards and policies.
• Partner with internal and external stakeholders to deliver periodic safe-driving training, safety awareness initiatives, and fleet/driving SOP training.
• Consolidate and analyze traffic violation and accident data to support risk assessment, corrective action tracking, and continuous improvement.
• Manage the operation of China driving safety program and eDriving training program, tracking progress and completion rates to improve compliance and reduce the proportion of high-risk drivers.
• Maintain the up-to-date fleet and driving-related data for field employees (onboarding, active drivers, and offboarding) to support fleet governance and safety training planning.

China Real Estate Leasing Management

• Manage and support real estate leasing activities across China for office and business-related premises, with accountability for lease coordination, contract management, and compliance support.
• Manage nationwide lease administration, including lease expiry tracking, renewal package preparation, key terms review, and maintenance of supporting documentation.
• Proactively align with Global Real Estate and Global Legal on lease renewals, amendments, and critical commercial terms, ensuring decisions meet company policy and compliance requirements.
• After required approvals, coordinate contract routing, execution, filing/archiving, and system record updates to ensure full traceability and process integrity.
• Own lease expense management for cities outside Beijing, Shanghai, and Guangzhou, including rent request initiation, payment processing support, and related coordination.
• Maintain ongoing communication with landlords and leasing parties to ensure smooth lease execution and continuity of site arrangements.
• Consolidate and maintain national lease registers and data; provide Finance with integrated inputs to support reconciliation, audit readiness, and compliance checks.
• Support risk identification and continuous improvement initiatives in leasing management, ensuring adherence to internal controls and applicable regulations.

China Regus Offices & Site Management

• Oversee the management of Regus offices across China to enhance workplace efficiency, strengthen cost control, and optimize office resources on an ongoing basis.
• Manage Regus contract administration, initiating renewal activities at least three months in advance; align seat demand with business units and drive renewal, space resizing, rent term confirmation, or site changes based on business needs.
• Support contract review and renewal negotiations, and manage contract workflow submission and routing in Icertis to ensure compliance with internal processes and policies.
• Coordinate seat and space planning for each city to support seat additions/reductions, site adjustments, and utilization optimization.
• Collect and synthesize employee feedback on Regus offices and services; work with Regus and local centers to resolve issues and improve service levels.
• Monitor daily operations and utilization, partnering with city-level Regus teams to continuously improve service quality and operational efficiency.
• Manage nationwide Regus meeting room booking and usage coordination based on business requirements.
• Reconcile monthly Regus meeting room charges, prepare payment requests, and ensure accuracy and compliance of cost data.
• Consolidate quarterly spend reports for Regus offices and meeting rooms; communicate with business units to support cost governance and optimization.
• Provide day-to-day site management for Hangzhou, Wuxi, and Celgene-related sites; maintain landlord communication, align with Finance/Legal on any site or lease changes, and support business registration address updates where needed.
• Maintain ongoing follow-up for RayzeBio sites and support related coordination as required.

Dept Annual Operating Budget Development and Control

• Monitor the department’s annual budget expenses while ensuring stable and efficient office services operations.
• Develop and manage cost allocation methodologies in line with Finance policies and guidelines to effectively control office-related spending.
• Partner closely with the Budget team to support long-range planning and continuously monitor budget vs. actual performance across office sites.
• Update office expense budgets in accordance with the annual planning cycle, including April and September forecasts and re-forecasts.
• Provide business functions with budgeting reference inputs (e.g., office supplies, fleet leasing costs, courier expenses) to support budget planning and submissions.
• Analyze historical spend and usage trends to improve forecast accuracy and cost transparency.
• Allocate centralized costs based on established allocation rules and actual consumption; monitor execution to ensure spending remains within approved budgets.

Other Roles

• Provide administrative support for Beijing, Shanghai, and Guangzhou offices, including cross-site coordination and clerical/document support for Beijing and Guangzhou (e.g., contract signature workflow tracking, internal approval coordination, and document handling) to ensure timely delivery.
• Support national vendor management and provide routine and urgent operational support to regional offices (e.g., office supplies via Staples, courier services via SF Express/Shunfeng), including vendor coordination, contract cost control support, and partnership with the GP team on renewals; drive cost optimization by negotiating improved commercial terms and discount rates where applicable.
• Support Shanghai office workplace-related matters to help maintain a clean, safe, and professional working environment.
• Provide facilities-related support for Beijing and Guangzhou offices, including coordination of air purifier usage, filter replacement scheduling, and vendor communication.
• Support selected LLB and EHS activities, including employee event logistics and vendor coordination; collaborate with internal groups (e.g., labor union, B-NOW, CLIMB) to ensure successful delivery of programs and initiatives.

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

If you believe that the job posting is missing information required by local law or incorrect in any way, please contact BMS at TAEnablement@bms.com. Please provide the Job Title and Requisition number so we can review. Communications related to your application should not be sent to this email and you will not receive a response. Inquiries related to the status of your application should be directed to Chat with Ripley.

R1601743 : EHSS & Facility Assistant Manager