Group PM

Title: Group Project Manager

Company/Location: Biolumina / New York, NY  

Department/Discipline: Project Management 

Group Project Manager 

The Group Project Manager is responsible for coordination efforts across an agency franchise.  He/she may manage multiple junior project management team members across the department.  He/she supports the Associate Director of Project Management with department initiatives and helps train, monitor, evaluate and supervise the workload of the department.  

He/she organizes, monitors and routes all jobs through the agency for his/her account(s).   

Primary Job Responsibilities  

• Coordinate job flow process within the Agency in an organized and efficient manner, which includes: 

• Create and update timelines with input from relevant departments 

• Develop and distribute the Daily and Nightly internal status report  

• Coordinate and run weekly internal status meetings 

• Prepare and maintain job site on SharePoint to reflect accurate job history 

• Setup and attend all start-up and internal review meetings 

• Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally 

• Route jobs through all relevant departments and secure signatures at all stages of the job.  

• Ensure cover sheets are complete and contain all relevant information for each job 

• Monitor and assist team members in following the job flow process 

• Present timeline related information/launch planning documents to the client  

• Demonstrate knowledge of and ability to plan a complete product launch 

• Demonstrate proficient use of Dynamics for timesheets 

• Open new job numbers  

• Submit accurate timesheets on a daily basis 

• Demonstrate proficient use of SharePoint 

• Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables 

• Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updates 

• Monitor jobs and alert team to possible delays/issues, assure open communication among team members  

• Develop knowledge of Client's process/procedures and the people involved--and interact appropriately 

• Assist peers when workload permits 

• Perform other job-related tasks as assigned by the Director of Project Management 

• Manage the activities of junior project management team members including, but not limited to the following tasks 

• Review dailies, nightlies, and timelines of junior project management team members for accuracy 

• Review and approve direct reports timesheets 

• Support Director of Project Management with launch and convention planning 

• Support Director of Project Management with new business initiatives  

• Present timeline related information/launch planning documents to the client  

Management Responsibilities