Administrative Coordinator

Procor

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

Primary Shift Schedule: Mon - Fri 07:30am - 4:00pm

Administrative Coordinator - Sherwood Park, AB

Transco Rail Services, along with Union Tank Car Company (UTLX) and Procor, delivers full‑service railcar repair and maintenance through a broad North American network of fixed shops and mobile field service teams. Serving freight and tank car fleets across multiple industries, we are committed to safety, compliance, quality, and reliable service.

We have an exciting opportunity for a reliable Administrative Coordinator at our Sherwood Park location. This opportunity is perfect for someone with experience looking for a stable position in an organization that offer's advancement.

Job Summary:

Principal duties in this position are including but not limited to:

• The ideal candidate is a detail oriented, accurate and efficient professional with excellent communication skills possessing the ability to work independently but also be an active team participant.
• Produce car repair write-ups for various locations
• Enter data into RPI (internally-developed system used for railcar maintenance records), RASData and other external approval systems.
• Prepare documents such as billing repair cards (BRC’s) for invoicing purposes
• Requisition and administer material for Mobile/Onsite repair for various locations
• Input labour and attendance info 
• Respond to and manage a variety of inquiries from both internal and external partners

Requirements:

• High school Diploma – 1-3 years administrative experience in related industry.
• Experience with unionized payroll environments, ADP or other large ERP systems would be considered an asset.
• Excellent time management, planning and organization skills.
• Proficiency with Microsoft Office
• Excellent computer skills including intermediate/advanced proficiency in Excel.
• Strong interpersonal skills; excellent and concise written and verbal communications
• Ability to work under pressure on multiple projects simultaneously without compromising accuracy or losing attention to detail.
• Ability to maintain confidentiality in all matters.
• Ability to work in a fast-paced team environment

All applicants are required to complete and pass our full medical testing upon hire.

Benefits:

Our company strives to be the Employer of Choice.  Our generous benefits package includes:

• Company Paid Benefits: Long Term Disability, Life Insurance, Medical/Dental/Vision benefits
• Pension and RRSP with generous company match and additional employer annual contribution.
• Employee Assistance Program
• Perk Programs: computer rebate, fitness rebate, education subsidy
• Vacation Benefits

Please note the duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Duties, responsibilities, and activities may change at any time with or without notice.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.