Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies and helpdesk.  

Key Responsibilities

• Manage the Corrigo helpdesk system for designated sites, ensuring work orders are closed within SLA timelines with professional client communication and updates

• Provide superior customer service to meet or exceed client expectations while supporting the delivery of KPIs and SLAs through proactive monitoring

• Conduct regular site inspections and health and safety audits to ensure building procedures, performance measures, and compliance standards are consistently maintained

• Develop and maintain strong vendor relationships, ensuring contractors deliver high-quality services and meet duration and quality targets while addressing underperformance

• Assist with financial processes including vendor payment coordination, budget tracking, and ordering of office supplies and equipment

• Follow JLL Contractor Management procedures rigorously, ensuring all services comply with JLL standards, statutory requirements, and client guidelines

• Proactively identify service improvement opportunities, implement industry best practices, and support JLL's Quality Management program while maintaining document confidentiality

Requirements

• Experience in facilities management, property management, hospitality, or related operational environment with knowledge of local health and safety requirements

• Understanding of critical facilities operations including HVAC, mechanical, electrical, and building management systems

• Proficiency with computerized maintenance management systems (CMMS) and work order platforms

• Strong problem-solving abilities with capacity to navigate ambiguity, resolve complex issues independently, and remain effective under pressure

• Excellent customer service orientation with strong written and verbal communication skills in English and local language

• Self-motivated and goal-oriented with ability to work independently and focus on achieving performance targets

• Flexible and adaptable to rapidly changing situations in a dynamic work environment

What you can expect from us:

• Employment contract

• Competitive benefit package (incl. Benefit Systems, private healthcare, life insurance)

• Possibility to work in a highly professional, stimulating and challenging work environment of multinational Company with great and long-term career prospective

• Opportunity to demonstrate your own initiatives

• Opportunity to participate in training and development programs

• Friendly and supportive company culture

Location:

On-site –Warsaw, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.