Executive Assistant

The Executive Assistant provides high‑level administrative and operational support the Chief People Officer at DePuy Synthes. This role is critical to enabling effective day‑to‑day operations by managing complex schedules, communications, and coordination activities. The position offers broad exposure to leadership decision‑making, cross‑functional collaboration, and organizational initiatives within a global, fast‑paced environment, making it a highly visible and impactful role. 

Key Responsibilities 

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements. 

• Prepare, edit, and manage presentations, reports, correspondence, and other business documents. 

• Coordinate internal and external meetings, including logistics, agendas, and follow‑up actions. 

• Serve as a key point of contact for leaders, managing communications and prioritizing requests. 

• Support planning and execution of leadership meetings, events, and off‑sites. 

• Handle confidential and sensitive information with discretion and professionalism. 

• Assist with expense reporting, procurement requests, and other administrative processes. 

• Identify opportunities to improve administrative processes and support operational efficiency. 

Where required to be managed locally:  

• Document handling: Print, stamp/seal, mail/ship, distribute, and route documents for wet signatures. 

• Records management: Store/archive/retrieve HR documents; fulfill requests; coordinate offsite storage; scan and name for Veeva. 

• Compliance/admin: Upload/submit filings; print and hand-deliver to agencies; support audits and onsite audit coordination. 

Where required to be managed locally:  

• Document handling: Print, stamp/seal, mail/ship, distribute, and route documents for wet signatures. 

• Records management: Store/archive/retrieve HR documents; fulfill requests; coordinate offsite storage; scan and name for Veeva. 

• Compliance/admin: Upload/submit filings; print and hand-deliver to agencies; support audits and onsite audit coordination. 

Qualifications 

Education: 

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred. 

• An equivalent combination of education and relevant experience will be considered. 

Experience and Skills: 

Required: 

• Typically 4-6 years of experience providing administrative or executive support to senior leaders. 

• Proven ability to manage complex calendars, schedules, and competing priorities. 

• Strong organizational skills with exceptional attention to detail and follow‑through. 

• Excellent written and verbal communication skills. 

• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint. 

• Ability to handle confidential information with discretion and sound judgment. 

Preferred: 

• Experience supporting executives in a global or matrixed organization. 

• Familiarity with coordinating across multiple time zones. 

• Experience supporting leadership events, town halls, or off‑site meetings. 

• Exposure to healthcare, medical device, or other regulated industries. 

• Strong problem‑solving skills and a proactive, service‑oriented mindset. 

Other: 

• Language: English proficiency is required. 

• Travel: Minimal travel expected, up to 10%. 

• Certifications: Administrative or Executive Assistant certifications are preferred. 

• For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com. 

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes. 

 Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource. 

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