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Salary Range:

$45,000.00 - $55,500.00 USD annually.

As part of Arizona State University’s charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The Levitt Lab Academic Coordinator will provide direct support to school leadership in the daily operational needs of The Levitt Lab (TLL). This role will manage a wide range of front-facing and administrative tasks, with a strong emphasis on visitor coordination, student scheduling, attendance tracking, and data management. The coordinator will serve on site as the first point of contact for all guests and incoming inquiries, ensuring a welcoming and professional environment at all times. Additional responsibilities may include various operational duties as assigned to support the evolving needs of The Levitt Lab team.

QUALIFICATIONS:

• Associate’s degree required in Education or related field. Bachelor’s degree, preferred.

• 2+ years of administrative experience.

• 3-5 years of progressive responsibility supporting educational leadership, school operations, and/or office management within a school-setting.

• 3+ years of experience working in hybrid and/or digital learning environments.

• Resides within 30 miles of ASU’s main campus in Tempe, AZ, strongly preferred.

• Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card.

• Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered. 

DUTIES AND RESPONSIBILITIES:

• Serve on site as the first point of contact for The Levitt Lab by staffing the front desk, warmly greeting visitors, and ensuring a welcoming and professional environment upon arrival. 

• Directly support the Principal and Executive Director in daily operations of the school, including, but not limited to: student scheduling, master scheduling, purchasing and budget, visitor coordination, enrollment and admissions support, and data management in Infinite Campus.

• Schedule and coordinate visitor appointments, manage the calendar, and communicate logistics to both guests and Lab personnel in a timely manner.

• Pull, compile, and organize data from internal systems and databases to support ongoing research and administrative reporting needs.

• Answer and direct incoming phone calls and emails, routing inquiries to the appropriate staff members as needed.

• Lead and manage the enrollment process for all TLL students, ensuring accurate data entry, documentation, and follow-up.

• Coordinate student scheduling, including course placement, section assignments, and adjustments throughout the school year.

• Oversee daily attendance tracking and reporting procedures to ensure timely and accurate records, including making parent and student phone calls.

• Maintain and monitor an organized and up-to-date log of student movements throughout the day including departures and returns for college classes, lunch, and other scheduled activities with the goal of ensuring staff are informed and all whereabouts are accurately accounted for at all times. 

• Track all college going data for ASU Prep Seniors in coordination with TLL LSC.

• Serve as project manager for assigned initiatives supporting the strategic goals of TLL, including but not limited to: student showcases, purchasing and budgeting, and admissions support such as info sessions, school visits and shadow days.

• Uphold confidentiality in all aspects of student, staff, and school operations.

• Attend and participate in meetings, training, and program events aligned to TLL, including evening events as required.

• Perform other duties as assigned by the Principal and Executive Director of The Levitt Lab. 

• Additional duties may be assigned as necessary.

KNOWLEDGE, SKILLS AND ABILITIES: 

• Demonstrates excellent reading, writing, computation, technology and communication skills.

• Proven ability to perform routine clerical and administrative tasks with accuracy and attention to detail.

• Communicates clearly and effectively, both orally and in writing.

• Demonstrates ability to work cooperatively with others.

• Effectively manages multiple priorities in a fast-paced, high energy working environment.

• Knowledge of standard office practices, policies and procedures.

• Knowledge of bookkeeping, data tracking, and records management systems.

• Experience supervising or coordinating staff to achieve customer service goals.

• Skill in use of Google Workspace and other relevant software/applications.

• Ability to articulate, represent professional demeanor and ability to take initiative.

 PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 15 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

LOCATION:  

ASU Tempe Campus

TRAVEL: 

Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.