Senior Administrative Assistant & Office Manager

Opportunity Overview:

Reporting to the Chief of Staff, we are seeking a highly organized, proactive, and resourceful Senior Administrative Assistant & Office Manager to support our C-suite leadership team and ensure smooth day-to-day office operations. This part time hybrid role combines administrative support with office management responsibilities. The ideal candidate thrives in a fast-paced startup environment, enjoys wearing multiple hats, and maintains a high level of professionalism and confidentiality.

What you’ll do:

• Provide comprehensive administrative support to C-suite leaders, managing complex calendars, coordinating meetings, and arranging travel to enable leadership efficiency and focus
• Maintain a seamless, well-functioning office environment, partnering with building management to support day-to-day operations, facilities, and security
• Own end-to-end logistics for onsite meetings and events in the Boston office, delivering a high-quality experience for employees and visitors
• Handle sensitive and business-critical information with a high degree of discretion, professionalism, and sound judgment

What you’ll need:

• 5+ years of administrative experience, including 3+ years supporting senior leadership in startup or high-growth environments
• Ability to work onsite in the Boston office 3 days per week
• Demonstrated ability to manage complex calendars, coordinate logistics, and support senior executives in a fast-paced environment
• Proven organizational skills with the ability to manage multiple priorities and meet tight deadlines
• Strong written and verbal communication skills, with experience supporting executive-level stakeholders and external partners
• Demonstrated problem-solving skills and sound judgment when handling business-critical information
• Experience delivering a high level of service in a professional or customer-facing environment
• Proficiency with Google Workspace, Slack, and similar tools
• Experience in a technology or healthcare technology environment preferred
• Bachelor’s degree or equivalent experience

Pay & Perks:

Hybrid position (onsite in Boston 3x per week) with about 10% travel. Part-time role, averaging approximately 30 hours per week. 

Medical, dental, vision, life, disability insurance, and Employee Assistance Program 

401K retirement plan with company match; flexible spending and health savings account 

️ Flexible Time Off + Company Holidays

Up to 14 weeks of paid parental leave 

Pet insurance  

The salary range for this position is $40 to $45 hourly; as part of a total benefits package which includes health insurance, 401k and bonus. In accordance with state applicable laws, Cohere is required to provide a reasonable estimate of the compensation range for this role. Individual pay decisions are ultimately based on a number of factors, including but not limited to qualifications for the role, experience level, skillset, and internal alignment.

Interview Process*:

1. Connect with Talent Acquisition for a Preliminary Phone Screening
2. Meet your Hiring Manager!
3. Team Interviews
4. Leadership Interview 

*Subject to change

About Cohere Health:

Cohere Health’s clinical intelligence platform delivers AI-powered solutions that streamline access to quality care by improving payer-provider collaboration, cost containment, and healthcare economics. Cohere Health works with over 660,000 providers and handles over 12 million prior authorization requests annually. Its responsible AI auto-approves up to 90% of requests for millions of health plan members.

With the acquisition of ZignaAI, we’ve further enhanced our platform by launching our Payment Integrity Suite, anchored by Cohere Validate™, an AI-driven clinical and coding validation solution that operates in near real-time. By unifying pre-service authorization data with post-service claims validation, we’re creating a transparent healthcare ecosystem that reduces waste, improves payer-provider collaboration and patient outcomes, and ensures providers are pai