Creative Coordinator

Position Summary: The Creative Coordinator plays a critical role in supporting the day-to-day operations of the Creative Division. This individual will serve as a central hub for project coordination, team operations, and cross-functional communication, ensuring that creative work is delivered efficiently, on time, and at a high standard. This is an ideal role for someone early in their career who is highly organized, detail-oriented, and eager to gain exposure to a wide range of creative and marketing initiatives within the sports industry.

 

Key Responsibilities

Project & Workflow Coordination

• Support the execution of creative projects from intake through delivery
• Track timelines, deadlines, and deliverables across multiple concurrent projects
• Maintain and update project plans, briefs, and asset libraries (e.g., Smartsheet)
• Coordinate internal reviews, approvals, and asset distribution
• Assist in managing creative production logistics including photo shoots, video shoots, and content capture

Team Operations & Administrative Support

• Manage calendars, schedule meetings, and coordinate team logistics
• Prepare agendas, capture notes, and track follow-ups from meetings
• Support travel planning and expense coordination as needed
• Assist with onboarding processes for new team members

Communication & Cross-Functional Collaboration

• Serve as a liaison between the Creative team and internal stakeholders (e.g., Talent, Brand Marketing, Partnerships)
• Coordinate communication with external vendors, freelancers, and production partners
• Ensure clear and timely information flow across all project stakeholders

Data, Reporting & Asset Management

• Help organize and distribute performance data, reporting, and analytics
• Maintain organized systems for creative assets, files, and documentation
• Support quality control and version management of deliverables

General Support

• Provide ad hoc support to Creative leadership and team members
• Contribute to process improvements and operational efficiencies
• Support special projects and broader team initiatives as needed

 

Qualifications

• Bachelor’s degree preferred
• 1–3 years of experience in project coordination, marketing, or a creative environment
• Strong organizational and time management skills with the ability to manage multiple priorities
• Exceptional attention to detail and follow-through
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with project management tools (e.g., Smartsheet, Asana, Monday.com) is a plus
• Familiarity with creative workflows, production processes, and asset management is a plus
• Ability to work both independently and collaboratively in a fast-paced environment
• Proactive, resourceful, and solutions-oriented mindset
• Passion for sports a