About the role

Overview

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

The Billing team is responsible for overseeing the Firm's global billing function, ensuring compliance and consistency of billing practices, policies and procedures and supporting the partnership in achieving timely billing of inventory.

Job Summary

Simpson Thacher & Bartlett is seeking a highly organized and detail-oriented Senior Billing Coordinator to join the Firm’s Billing, Collections and E-Billing team. This role is critical to maintaining the firm’s financial integrity and ensuring accurate, timely, and compliant billing for services rendered to clients.

Under minimal direct supervision, the Senior Billing Coordinator is responsible for compiling, managing and executing attorney billing.

Responsibilities/Duties

Interface with attorneys, secretaries, clients and staff regarding billing matters
Compile, analyze and process a high volume of attorney bills to clients on a monthly basis
Review and edit pre-bills in response to attorney and secretary requests
Apply retainer/on-account funds as directed by attorney and as per Firm policy
Process write-offs according to Firm guidelines and policy
Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter
Submit invoices electronically, assisting with bill resolution as required
Review billing supporting documentation for accuracy
Research and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections
Create billing schedules and various billing analyses as required
Effectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments
Distribute monthly partner reports
Regularly review and update comments for reports distributed to the Finance Committee and Partners
Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues
Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
Mentor and train new Billing Coordinators as directed
Assist with special projects as needed
Perform other duties as assigned

Required Skills

Ability to effectively present information verbally and in writing
Ability to use an accounting calculator
Proficiency in MS Office Suite, particularly in Excel
High level of proficiency with 3E
Ability to work independently with minimum supervision
Strong attention to detail
Excellent analytical and problem solving skills
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
Flexibility to adapt to all work situations and work varied hours

Preferred Skills

Familiarity with E-billing Hub and Multi currency preferred

Required Experience

A minimum of 3 to 5 years of billing experience in a large law firm required

Preferred Experience

5 plus years of billing experience preferred

Required Education

High School diploma or GED equivalent

Preferred Education

Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience

Preferred Qualifications

Degree in Accounting preferred

Salary Information

NY only: The estimated base salary range for this position is $95k to $115k at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning that it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

Privacy Notice

For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

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Aplyr's read

Simpson Thacher & Bartlett is a prestigious law firm known for high-profile cases and a demanding work environment, attracting top-tier legal talent.
Synthesized from recent postings & public sources

What's promising

•Consistently ranked among the top law firms globally, indicating strong industry reputation.
•Offers opportunities to work on high-profile cases, providing valuable experience.
•Competitive compensation packages attract and retain top legal professionals.

What to watch

•Demanding work hours can impact work-life balance negatively.
•High-pressure environment may not suit everyone, especially those new to the legal field.
•Limited public information about diversity and inclusion initiatives.

Why Simpson Thacher & Bartlett

•Strong focus on corporate law, particularly in M&A and private equity.
•Long-standing relationships with major financial institutions enhance client portfolio.
•Notable for its pro bono work, contributing to community impact.

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