Business Support, Administrative Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility Coordinator (Tennozu, Tokyo)

 

About JLL / JLL Work Dynamics

We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.

 

JLL Work Dynamics serve an integral role in JLL’s commercial real estate businesses. We are a proven, trusted and long-term real estate service partner for 70+ global, regional, and local clients, and pride ourselves in delivering excellent facilities management services.

 

If you’re looking to step up your career in the field of Facilities Management, Customer Service, and Hospitality, JLL is the perfect professional home. With us, not only you’ll have a chance to work with the world’s leading businesses, but also make long-lasting professional connections and be inspired by the best. With our industry leading internal mobility policy and flexible career development program, we’re focused on opportunity and want to help you make the most of yours.

Achieve your ambitions - join us at JLL!

 

About the Client

Our client is one of the leading Industrial and consumer business in the world with HQ in the Germany.

 

About the role

You will be responsible for the following.

・Purchase & Payments services to clients using SAP ariba

・Agency purchase & payment services using Corrigo

・Communication with the company housing vendor, the leasing of company housing and parking lot

・Security card issuance and collection for employees and temporary cards for visitors

・Payments services for company vehicle expenses (gasoline, highway cards, etc.)

・Ordering and payments of business cards

・FM inspections for office, meeting room, storage, cafeteria, common space etc.

・Handling of coffee/tea/water dispensers and vending machines (including arranging supplies for vendors and requesting support)

・Help desk support (for own primary operations)

・Distribution of condolence messages

・Communication with the building management company (regarding cleaning, janitorial, building equipment malfunctions, and requesting repairs, etc.)

・Onsite event support and customer service

 

Duties & Responsibilities

・Operate with vendors to punctually complete daily operations in Tokyo HQ.

・Review and implement requests from clients and collaborate with other JLL team members and clients depending on the requests.

・Comprehends and control budgets for Tokyo HQ for operations.

・Regularly review operations and those SOP (Standard Operating Procedure) and revise or prepare for new procedures.

 

Qualifications & Experience

Task skills

・Knowledge and experience of FM operations

・Experience of vendor management for subcontracting operations

・Basic written and verbal communication skill in English.

・Basic knowledge and skill for Microsoft applications (Excel, PowerPoint, Outlook, TEAMS) and sharepoint (OneDrive)

 

Personal skills

・Proactive and positive individual in everything

・Good communication and interpersonal skills

・Ability to meet tight schedules and deliver good quality of work

Location:

On-site –Tokyo, Japan

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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