Development Project Coordinator

The ideal candidate will have two (2) years of college coursework in public administration, business administration, legal studies, paralegal studies, project management, planning, engineering technology, construction management, communications, or a related field, along with four (4) years of progressively responsible experience in project coordination, program administration, permit administration, legal support, paralegal services, regulatory compliance, records management, contract administration, project analysis, public administration, development services, engineering support, planning support, or a related field.

This is a full-time, benefited position that is not represented by a union. All City of Kent employees and external candidates are eligible to apply at this time.  

**Please note that you must attach your cover letter and resume to your application for your application to be considered complete. Incomplete applications will not be considered for this position. If you experience technical difficulties, please contact our office Monday-Friday, between 8:00 AM- 5:00 PM at (253) 856-5270 and we will do our best to assist you.** 

The selection process for this position will include at least one panel interview. The date for interviews has not been established.

Applications will be accepted through June 28th.

SALARY:

$7,806.00- $9,533.00 per month, depending on experience

For a listing of benefits, please use the following link: Employee Benefits | City of Kent (kentwa.gov)

GENERAL PURPOSE:

Reporting to the Development Engineering Manager, the Development Project Coordinator serves as the primary coordinator for development-related permit applications, project workflows, document review processes, and stakeholder communications within the Development Engineering Section.

The position functions as the organizational hub for multiple concurrent development projects and is responsible for coordinating project activities, tracking deadlines, facilitating communication among stakeholders, maintaining project records, and ensuring permit applications and supporting documentation move efficiently through established review and approval processes.

Work is characterized by advanced project coordination, analytical, administrative, and document management responsibilities involving confidential information, legal and technical documents, competing deadlines, and frequent interaction with City staff, applicants, developers, consultants, contractors, and the public.

The incumbent performs broad and complex duties requiring independent judgment, initiative, research and analytical skills, exceptional organizational abilities, attention to detail, and the ability to manage multiple projects simultaneously while maintaining a high level of customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Project Coordination and Workflow Management

Coordinate the routing, tracking, review, and approval of engineering permit applications, legal documents, and associated records.

Monitor project status, identify pending actions, track deadlines, and facilitate timely completion of permit reviews and approvals.

Coordinate activities among Development Engineering, Planning, Public Works, Permit Center, outside agencies, developers, contractors, consultants, and applicants.

Serve as the primary point of contact for project status inquiries and procedural questions.

Document and Records Management

Coordinate the preparation, routing, review, approval, recording, retention, and archiving of legal and technical documents associated with development projects.

Review permit submittals and supporting documentation for completeness, consistency, and compliance with established requirements.

Maintain project files, records, databases, performance metrics, and tracking systems.

Assist with preparation, review, and administration of easements, deeds, agreements, bonds, insurance documents, property management documents, bills of sale, and related permit records.

Research and Analysis

Conduct research and compile information from permit files, City records, regulations, policies, property records, legal descriptions, and technical documents.

Analyze project information and identify inconsistencies, missing documentation, procedural deficiencies, and required follow-up actions.

Assist management with development of policies, procedures, process improvements, performance measures, and operational initiatives.

Communication and Stakeholder Support

Provide information and guidance regarding permit requirements, project status, development review processes, and procedural requirements for engineering permit applications.

Draft correspondence, memoranda, reports, meeting summaries, procedural documents, and other written materials.

Schedule, coordinate, facilitate, and document meetings involving City staff, applicants, consultants, contractors, developers, and other stakeholders.

Provide work direction and support to administrative and temporary staff as needed.

PERIPHERAL DUTIES:

Actively support the mission, vision, values and goals of the City and department

Perform other duties as assigned

KNOWLEDGE OF:

• Project coordination principles and practices.

• Workflow management and process improvement techniques.

• Document management and records administration practices.

• Research and analytical methods.

• Permit review and regulatory compliance processes.

• Municipal government operations and public administration.

• Contract administration and legal document processing procedures.

• Modern office systems and software applications.

• Records retention requirements.

• Correct English usage, grammar, spelling, and business writing practices as it pertains to the job.

• Customer service principles and conflict resolution techniques.

SKILLED IN:

• Managing multiple projects and competing priorities.

• Researching and analyzing information.

• Reviewing documents for completeness and accuracy.

• Maintaining detailed records and tracking systems.

• Preparing written correspondence, reports, and procedural documents.

• Facilitating communication among diverse stakeholders.

• Using permitting, project management, spreadsheet, database, and document management software.

• Providing exceptional customer service.

ABILITY TO:

• Coordinate multiple complex projects simultaneously.

• Interpret and explain regulations, procedures, policies, and standards.

• Review and interpret plans, maps, legal descriptions, contracts, easements, deeds, agreements, and technical documents.

• Identify inconsistencies, missing information, and procedural issues.

• Exercise independent judgment and initiative.

• Maintain confidentiality and discretion.

• Work effectively under pressure and within established deadlines.

• Develop and maintain productive working relationships with staff, applicants, developers, consultants, contractors, and the public.

• Communicate effectively both orally and in writing.

• Apply adaptive problem-solving techniques and demonstrate strategic agility.

EDUCATION AND EXPERIENCE

Education:

Associate degree or two years of college coursework in public administration, business administration, legal studies, paralegal studies, project management, planning, engineering technology, construction management, communications, or a related field.

Experience:

Four years of progressively responsible experience in project coordination, program administration, permit administration, legal support, paralegal services, regulatory compliance, records management, contract administration, project analysis, public administration, development services, engineering support, planning support, or a related field.

Equivalent combinations of education and experience that demonstrate the knowledge, skills, and abilities necessary to perform the work will be considered.

Desirable Qualifications:

Experience working with permitting systems, regulatory processes, legal documents, contracts, public agencies, engineering organizations, planning departments, or development review processes.

Experience coordinating multiple complex projects involving numerous stakeholders and deadlines.

LICENSES AND OTHER REQUIREMENTS:

•         Valid Washington State Driver’s License, or the ability to obtain within thirty (30) days of employment

MACHINES, TOOLS AND EQUIPMENT USED:

Typical business office machinery and equipment including, but not limited to, personal computer including spreadsheet and word processing software, printers, telephone, fax machine, copy machine, calculator, scanner, and projector.

 PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; talk; and hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds.

Specific vision abilities required by this job include close, distance, color and peripheral vision; depth perception; and the ability to adjust focus.

WORKING CONDITIONS:

Work is performed in an indoor office environment, subject to multiple interruptions by walk-in citizens, employees, telephone calls, and interoffice activities. While performing the duties of this job, the employee could be exposed to individuals who are irate, angry or hostile. The noise level in the work environment is usually moderate.