Chief Election Clerk

Supervises the preparation, ordering, printing, and distribution of ballots, notices, and related election materials.  

Provides technical and emergency assistance to local elections officials concerning the operation and/or utilization of voting elections systems. 

Coordinates the County Voter File Registration program that provides for the establishment and maintenance of a statewide voter registration and election management system. 

Reviews current practices, recommends changes, develops procedures, and determines adjustments to ensure compliance with legislation. 

Ensures proper maintenance of records related to election procedures and related activities in accordance with state and local requirements, such as filing for state and county elections, election documentation, and financial records.  

Notifies each city and township clerk within Macomb County of election dates, names of candidates, and offices to be elected, and any changes in election laws and procedures received from the State Director of Elections. 

Monitors state statutes for any changes in election legislation involving procedural changes to ensure legal and efficient processing of elections and to recommend local improvements in registrations, canvassing, filing, voting, recounts, and reporting of elections.   

Coordinates the certification of election results by the Macomb County Board of Canvassers and sends results to the Secretary of State in accordance with federal and state election procedures. 

Confers with the County Clerk/Register of Deeds regarding divisional material and staff needs based on workload, election related expenditures, and pending legislation changes. 

Determines expenses to be charged and collected from precincts in the county for services performed by the County Board of Canvassers in canvasses and recounts of county elections.   

Receives and certifies recall and nominates petitions for county candidates and precinct delegates to determine if candidates are eligible to be placed on the ballot. 

Ensures candidate Political Action and Ballot Question Committee compliance with Michigan’s Campaign Finance Act. Conducts campaign finance training for candidate, political action, and ballot question committees. 

Prepares reports and documents related to elections activity for the County Election Commission. 

Coordinates School District Election Coordinating Committee meetings of local clerks, school districts, and the county clerk. 

Overtime, including evening, weekend, and holidays, will be required during pre-election, election day, and election canvassing periods. 

Operates an automobile to perform assigned job functions.   

Performs related duties as assigned.  

Work Environment 

Office or similar indoor environment: F/C 

Outdoor environment: O 

Street environment (near moving traffic): N/S 

Construction site: N/S 

Confined space: N/S 

Exposures 

Individuals who are hostile or irate: N/S 

Individuals with known violent backgrounds: N/S 

Extreme cold (below 32 degrees): N/S 

Extreme heat (above 100 degrees): N/S 

Communicable diseases: N/S 

Moving mechanical parts: N/S 

Fumes or airborne particles: N/S 

Toxic or caustic chemicals, substances, or waste: N/S 

Loud noises (85+ decibels): N/S 

Blood Borne Pathogens: N/S 

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

N/S=Never/Seldom   O=Occasionally   F/C= Frequently/Continuously 

Demand: 

Balancing on even or uneven surfaces/ground: O 

Bending (forward or backward bending at the waist): O 

Climbing up or down stairs, ladders, scaffolding and platforms: N/S 

Crawling (moving about on hands and knees): N/S 

Inspecting in confined spaces: N/S 

Digging:  N/S 

Driving on sealed and unsealed roads: N/S 

Grasping, gripping, holding, clasping with fingers or hands: O 

Kneeling to work at low levels: N/S 

Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C 

Lift/Carry/Move objects from one level/position to another:  

Up to 10 pounds: O 

Up to 50 pounds: O 

More than 50 pounds: N/S 

Over 100 pounds: N/S 

Push/Pull objects away from or towards the body: O 

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O 

Sitting in a seated position during the task performance: F/C 

Standing in an upright position without movement: O 

Walking considerable distances in the facility on multiple surfaces: O 

Running considerable distances in the facility on multiple surfaces: N/S 

GENERAL REQUIREMENTS AND DISCLAIMERS 

Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes. 

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. 

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  Please tell us if you require accommodation to apply for a job or to perform your job.  Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.   

The Technical, Professional, and Officeworkers Association of Michigan (TPOAM)-Supervisors bargaining unit represents this position.  Therefore, there may be contract language which could require consideration in the selection process.