Executive Assistant to the Chief Performance Officer & HR Programs Coordinator

The Executive Assistant to the Chief Performance Officer & HR Programs Coordinator provides high-level administrative support to the CPO while coordinating the execution of key HR programs, including the Leadership Academy. This role plays a critical part in enabling the effectiveness of the HR function through strong operational support, program coordination, and cross-functional collaboration. This position is designed as a developmental opportunity for individuals interested in building a career in Human Resources, offering exposure to HR strategy, programs, and leadership.

Key Responsibilities

Executive Support to the CPO (50–60%)

Provide comprehensive administrative support to the Chief Performance Officer, including:

• Complex calendar management and prioritization
• Coordination of meetings, agendas, and materials
• Preparation of presentations, communications, and follow-ups
• Manage sensitive and confidential HR information with a high level of discretion
• Serve as a liaison across the HR leadership team to ensure alignment and execution of priorities
• Coordinate travel, expenses, and executive logistics (Aligned with core Executive Assistant expectations )

HR Program Coordination – Leadership Academy (25–30%)

Coordinate logistics and execution for the Leadership Academy program, including:

• Scheduling sessions and managing calendars
• Coordinating speakers and participants
• Managing on-site logistics (room setup, materials, food/beverage)
• Partner closely with the Leadership Academy Manager to support program delivery
• Track attendance, participation, and program logistics
• Ensure a high-quality participant experience

HR Operations & Coordination Support (15–25%)

• Support execution of HR initiatives through coordination, tracking, and follow-up
• Assist in preparing HR communications, reports, and presentations
• Maintain documentation related to HR programs and activities
• Participate in HR meetings to capture notes, track action items, and support follow-through
• Identify opportunities to improve administrative and coordination processes

Required Qualifications

• Bachelor’s degree or equivalent experience
• 4+ years of experience in executive support, administrative coordination, or similar roles
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• High attention to detail and ability to manage multiple priorities

Preferred Qualifications

• Experience supporting senior executives
• Exposure to HR, recruiting, or associate programs
• Event planning or program coordination experience
• Proficiency in Microsoft Office Suite

Key Competencies

• Organizational excellence and attention to detail
• Strong interpersonal and communication skills
• Ability to work independently in a fast-paced environment
• Collaboration and stakeholder coordination
• Learning agility and interest in Human Resource

Physical Demands
The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

• Use Hands to Handle Objects - Regularly

• Reach with Hands or Arms - Regularly

• Talk or Hear and Read Instructions - Regularly

• Stand, Kneel, or Stoop and Lift 20 Pounds - Occasionally

• View Items at a Close Range - Frequently

Rarely: Job requires this activity up to 25% of the time
Occasionally: Job requires this activity between 25% - 50% of the time
Frequently: Job requires this activity between 50% - 75% of the time
Constantly: Job requires this activity more than 75% of the time

As an Inmar Associate, you:

• Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements and exceed their expectations.

• Treat clients and teammates with courtesy, consideration and tact; you also have the ability to perceive the needs of internal and external clients and communicate effectively with the objective of delighting and retaining the client.

• Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish objectives, develop and maintain mutually beneficial partnerships, leverage information and achieve results.

• Set and attain achievable, yet aggressive, goals with a sense of urgency and accountability.

• Understand that results are important and focus on turning mission into action to achieve results following the principles of Flawless Execution while consistently complying with quality, service and productivity standards to meet deadlines and exceed expectations by giving our clients the best possible outcome.

• Support a safe work environment by following safety rules and regulations and reporting all safety hazards.

#LI-LR1

At Inmar, we put people first and that means empowering our associates to thrive at every stage of life and career. Our comprehensive and competitive benefits package is thoughtfully designed to support a wide range of lifestyles and life stages.

Eligible associates have access to:

• Medical, Dental, and Vision insurance

• Basic and Supplemental Life Insurance options

• 401(k) retirement plans with company match

• Health Spending Accounts (HSA/FSA)

We also offer:

• Flexible time off and 11 paid holidays

• Family-building benefits, including Maternity, Adoption, and Parental Leave

• Tuition Reimbursement and certification support, reflecting our commitment to lifelong learning

• Wellness and Mental Health counseling services

• Concierge and work/life support resources

• Adoption Assistance Reimbursement

• Perks and discount programs

Please note that eligibility for some benefits may depend on your job classification and length of employment. Benefits are subject to change and may be governed by specific plan or program terms.

We are an Equal Opportunity Employer, including disability/vets.

Recruitment Fraud Notice: Recruitment fraud is an increasingly common scam where individuals pose as employers to offer fictitious job opportunities. Scammers sometimes impersonate Inmar recruiters on LinkedIn and other channels. We will never ask for payment or sensitive personal information during the hiring process. Verify any role on our official Workday Careers site and learn how to spot scams in our full notice.

This position is not eligible for student visa sponsorship, including F-1 OPT or CPT. Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.