Junior Project Manager - Operational Change and Integrations

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

JOB TITLE:                   Project Manager, Integrations

Corporate Title:     Assistant Vice President

JOB PURPOSE:     The Project Manager, Integrations is responsible for the organisation, planning and E2E delivery of change projects, either as standalone initiatives or as workstreams within a broader programme.

This role will typically lead one or more change projects in parallel, driving delivery of the Apex Group’s broad and ambitious strategic change agenda at pace, whilst maintaining effective governance and control.

The scope of projects will vary widely, depending on both strategic group change pipeline and individual candidate experience, and is likely to include:

• Integration of external M&A acquisitions
• Deployment of / migration to new technology solutions
• Re-organisation / optimisation of Group Operating model
• Development and launch of new products and services
• Automation / E2E process optimization
• Regulatory change

EXPERIENCE:           

The successful candidate will have a proven track-record of successfully leading change delivery projects or programmes, leading multi-discipline project teams through all key phases of the E2E project lifecycle in a fast-paced, dynamic environment.

COMPETENCIES:

Essential:

• Excellent planning and organisation skills
• Minimum 3 years’ experience leading complex projects and smaller-scale programmes
• Good experience of change management disciplines and methodologies, such as Prince II, Six Sigma, Agile, PMP.
• Excellent analytical skills and attention to detail
• High energy, inquisitive and engaged
• Self-motivated, proactive, resilient and resourceful
• Proven leadership skills – organising, motivating and leading diverse and distributed teams
• Exceptional communication and stakeholder management skills, both verbal and written in English (other languages are a bonus).
• Confident and credible partnering with stakeholders and sponsors to MD level and driving broader business engagement in change

Preferable:

• Direct experience of external mergers and acquisitions (separation /  integration management)
• Strong background in financial services – fund administration, banking, custody, depositary, ManCo, Corporate Services
• Creative - aptitude for diagnosing problems/issues and proposing solutions in a deadline driven environment.
• Experience in Technology change
• Experience with vendor management

DUTIES AND RESPONSIBILITIES:

Project Management

• Partner with senior business leaders to define and agree delivery scope, requirements and key success criteria for change
• Mobilize project delivery organization – establish governance framework and workstream structure, define roles, secure stakeholder buy-in and resource commitment
• Drive definition and baselining of requirements, establish effective change control
• Lead development of detailed project delivery plans, ensuring full scope coverage
• Drive delivery against project plans - monitor project progress, proactively identify, analyse and resolve issues/ dependencies, ensuring knowledge sharing across jurisdictions and initiating corrective action as appropriate.
• Support programme managers by leading ‘deep dive’ focus into key phases (e.g. requirements gathering, testing, training, client communication, client novation) or by carrying out rapid assessment of key delivery challenges / issues within larger programmes
• Prepare and maintain key project / change governance artefacts – including project plans, RAIDs logs, change logs, resource plans, test plans, cost tracking
• Ensure projects are implemented to the appropriate levels of quality, on time and within budget
• Ensure adherence with all internal and external compliance and regulatory frameworks
• Champion change awareness and change readiness amongst impacted business teams and stakeholder groups

• Report project status to the PMO and key stakeholders, escalating risks and issues on a timely basis.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct souring model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.