Assistant Front Desk Manager

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Four Seasons Resort Orlando at Walt Disney World Resort, is the leading luxury resort in Central Florida. We pride ourselves on the service we deliver and that all begins with the dedication of our employees who embrace the meaning behind the Golden Rule. Guests are pampered with a customized approach, ensuring that each experience is unique and unforgettable. Our goal is to attract only the most positive and passionate talent, those who are able to provide intuitive service, with a warm and friendly smile. We encourage our team to strive for personal and professional greatness and are always empowered to do what is right.

The Opportunity: 

Assistant Front Desk Manager 

Who We Look For: 

We are looking for an individual who can fulfill a leadership role in our dynamic front office operation. You will be responsible for delivering a customized, memorable and unique experience to resort guests and residents. By personalizing the service and improving guest loyalty, this position will consistently focus upon developing new ways to improve the guest experience. In this role, you will oversee the resolution of guest concerns, and facilitate the delivery of quality, clean and safe facilities, amenities and services. This position works cohesively with all other departments within the resort, as well as within the Front Office. 

 

Responsibilities: 

• Effectively leading and managing the Front Office teams to ensure we comply with all standards and operating procedures

• Provide upscale guest service experiences to guests throughout their stay  

• Ensure guests are properly greeted upon their arrival  

• Monitor daily bookings and ensure assigned rooms are prepared prior to check-in  

• Oversee check-in and check-out procedures, including reservations and financial transactions  

• Promptly address guests’ requests, actively listen to and resolve complaints  

• Ensure special guests (e.g. VIPs) receive personalized services  

• Proactively manage and engage 3rd party vendors included but not limited to: Transportation, Valet parking and car rental companies, Disney and all other partners.  

• Inform guests of resort’s services (e.g. dining options, Spa and activities) and promote all hotel amenities, conveniences and programs offered  

• Establish friendly relationships with regular hotel guests, members and residents  

• Collaborate with Director of Residences to deliver first in class experiences and services to residents  

• Assumes position of duty manager ensuring the highest possible standards of guest service, presentation, technical operation and safety in all operation areas within the Front Office.  

• Monitor standards of service and response to our overall product, through observations and Medallia guest comments, and recommends short- and long-term changes through regular feedback, daily reports and proposals.  

• Communicate effectively with all Managers and front-line team members on procedures, policies and general activities.  

• Ensures appropriate feedback to all – RVP/GM, Resort Manager, People and Culture, Marketing, etc. to enable a quick response to guests and employee related issues.  

• Demonstrate strong rooms upsells approach by fulfilling resort’s yearly goals, motivating the Front Office team and keeping issue “top of mind” year round.  

• Coach and support all Managers to take ownership and complete responsibility for managing their time and development within each specific area.  

• Lead by example and demonstrate the perfect role model for all guest-facing team members.  

• Adopt an enthusiastic, assertive and passionate approach to guest service and demonstrates our Seasons values at every opportunity.  

• Support the communication of new initiatives and strategies to ensure effective implementation.  

• Actively encourage and support new and innovative ideas from all team members on how to improve the business processes and guest service.  

• Demonstrate an ability to bring the best out of all team members in all situations and rewards positive innovative / improvisational thinking and praises accordingly.  

• Manage the staff by training, scheduling and conducting performance evaluations and disciplines staff when needed.   

• Coordinate arrivals, departures and billing requirements with Sales and Catering Department. Block rooms for arrivals and ensures any discrepancies are resolved. Review daily arrivals to ensure proper handling of Special Attention Guests, Return Guests, and Groups.   

• Assure that all financial and credit procedures are followed  

• Resolve guest complaints from all areas of the resort, handling all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible   

• Respond to all guest requests in an accurate and timely manner. Interaction with guests will be in person and by phone.    

• Utilize a variety of computer systems within all Front Office departments.  

• Comply with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.    

• Provide basic trouble-shooting support for in-room services such as Internet, TV movies, games, and Web service.  

• Work closely with Bell Staff and Butlers to ensure smooth handling of guest luggage, deliveries and special requests.  

• Responsible for all VIP guests, by ensuring the guest experience is flawless from pre-arrival, throughout stay and after departure. 

 

Minimum Qualifications: 

• Prior experience in dealing with guests in difficult situations.  

• Able to maintain the highest level of service in high-pressure situations  

• Excellent communicator, coach and motivator  

• Understanding of Health and Safety regulations  

• Computer literate  

• Good understanding of staff welfare  

• Have crisis management training  

• Confidence to demonstrate the passion to provide excellent service to our guests 

• A sincere willingness to provide service to residents, guests, and peers. 

• Good organizational skills, with the ability to work independently. 

• Ability to function well under pressure, set priorities and adjust to changing conditions. 

• High work ethic, with a sense of responsibility for the role filled within our team. 

A successful candidate will have a flexible schedule, ability to work weekends and holidays. Must be fluent in English.

Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf