Licensing Coordinator

ABOUT THE ROLE

The Licensing Coordinator plays a critical role in supporting Calibrate’s clinician team by overseeing and managing all aspects of multi-state professional licensure for clinical providers. This role serves as a key operational partner to Clinical Leadership, ensuring licensure decisions support organizational coverage, compliance, onboarding readiness, and long-term growth.

Reporting to the Clinical Operations Manager, the Licensing Coordinator serves as a subject matter expert, partnering cross-functionally to streamline licensing workflows, advise on regulatory considerations, and strengthen operational alignment across teams. 

This is a part-time, hourly role at 24 hours per week. The hourly rate will be between $24-28 per hour. 

KEY RESPONSIBILITIES

• Serve as the primary lead for multi-state provider licensing, ensuring compliance with all applicable state regulations and alignment with business priorities.
• Prepare, submit, track, and manage initial and renewal state license applications for physicians and other clinical providers.
• Proactively track license and certification expirations to ensure timely renewals and uninterrupted provider coverage.
• Act as the primary point of contact with state licensing boards, ensuring timely follow-up and escalation when necessary.
• Maintain detailed, centralized records for all licenses, permits, and enrollment applications within credentialing systems.
• Process credentialing and re-credentialing applications, including reviewing, verifying, and maintaining provider documentation.
• Partner with Clinical Leadership to align licensure status with workforce planning, onboarding timelines, and operational readiness.
• Develop strategic solutions when licensing barriers arise, including alternate coverage options or adjusted licensure sequencing.
• Monitor evolving state licensure and regulatory requirements and proactively communicate changes to internal stakeholders.
• Identify and implement process improvements to streamline licensing workflows and enhance organizational efficiency.

BACKGROUND AND EXPERIENCE

• 2–3+ years of experience in provider licensing required, with multi-state licensing experience strongly preferred.
• Strong working knowledge of state medical boards, licensing portals, and regulatory requirements.
• Experience supporting credentialing, provider enrollment, operations, or workforce planning functions.
• Experience in telehealth environments preferred.
• Highly organized with strong attention to detail and ability to manage multiple deadlines.
• Excellent written and verbal communication skills, with the ability to work cross-functionally across clinical and operational teams.