About the role

Aplyr's Quick Take

This role is about ensuring the studio team uses resource management tools effectively, particularly Workfront and Airtable. You'll be troubleshooting issues, training team members, and maintaining accurate resource data in a fast-paced environment. It's primarily an individual contributor role focused on operational support.

Good fit

Ideal candidates are detail-oriented and organized, with experience in resource management tools. A background in project coordination or operations, along with strong communication skills, will help you thrive here.

Worth noting

The position requires hybrid work in the Chicago area, with three days in the office. The role is heavily focused on data integrity and operational efficiency, which may not appeal to those seeking creative or strategic responsibilities.

What We Do

We design, implement and optimize breakthrough content production models, delivering simplicity, efficiencies, and the connectivity and consistency of content that powers brand growth

Our flexible models combine content experience, production solutions, and global delivery.
We bring ideas to life in all mediums, all channels and all stages of the production process. We multiply and lead with innovative technologies including real-time 3D, virtual production, automation and generative content.

Who We Are

Born from the leading creative and media agencies and engineered for a data-driven world, we provide scaled content solutions, industry-leading content development, production excellence and unmatched global delivery capabilities.

You won’t find a more diverse set of clients or projects. We work in every medium in every market. You’ll deepen your expertise while stretching in new directions—with support.

We believe building a community that fosters growth, belonging, and connection is as rewarding as the work itself.
Come for the work. Stay for the people.

POSITION SUMMARY:

This role is essential in supporting the operational efficiency and data integrity of the resource management function for the Studio Team. The Quality Coordinator ensures that all studio team members and stakeholders are effectively using Workfront, maintains accurate and clean resource data, and triages resource issues across teams. This role is detail-oriented, organized, and proficient in resource management tools. The coordinator works closely with the Quality Director to support data quality and facilitate seamless cross-team coordination in a fast-paced studio environment. Chicagoland area candidates, hybrid in-office 3 days per week required.

RESPONSIBILITIES:

Workfront Enablement & Support

Support studio team members in using Workfront and Airtable for resource planning and scheduling
Provide guidance and training on resource management tools and best practices
Ensure team members are accurately inputting resource data and availability in Workfront and Airtable
Monitor that resource information is being consistently and correctly updated across the system
Troubleshoot Workfront and Airtable issues and escalate technical problems as needed
Create and maintain documentation and resources to support Workfront adoption

Data Quality & Maintenance

Audit and clean up resource data in Workfront and Airtable on a regular basis
Identify and correct inaccurate, duplicate, or outdated resource information
Maintain data integrity across all resource records and fields
Ensure studio resource data is current, accurate, and accessible
Support standardization of data entry and naming conventions
Generate data quality reports and flag issues for the Resourcing Director review

Cross-Team Triaging & Coordination

Triage resource conflicts and scheduling issues across studio and other teams
Identify bottlenecks, overlaps, and inefficiencies in resource allocation
Escalate complex resource issues to the Quality Director with recommendations
Facilitate communication between teams regarding resource availability and needs
Support the pool model by identifying and flagging potential silos in resource allocation
Coordinate resource questions and requests from stakeholders

Reporting & Analytics

Compile and organize resource data from Workfront for reporting and analysis
Generate routine resource reports and capacity summaries as requested
Track key resource metrics and performance indicators
Prepare resource status dashboards and visualizations for leadership review
Assist with data analysis to support resource planning and forecasting insights
Monitor and report on resource utilization trends

Process Support & Documentation

Support the implementation and refinement of resource management processes
Maintain organized documentation of resource procedures and ways of working
Help identify opportunities to improve resource management processes and Workfront and Airtable usage
Document and communicate resource management updates and process changes
Support onboarding of new studio team members on resource management procedures

Compliance & Documentation

Maintain accurate records of resource data and system changes
Support compliance-related resource documentation
Ensure all resource information is properly organized and audit-ready
Support the Quality Director with compliance and reporting requirements

QUALIFICATIONS:

1–3 years of experience in resource coordination, data management, administrative support, or operations support
Strong proficiency in resource management tools (Workfront and Airtable experience preferred, or similar project management, resource management software)
Excellent organizational and time management skills
Strong attention to detail and commitment to data accuracy
Excellent written and verbal communication skills
Ability to work effectively with cross-functional teams
Ability to manage multiple priorities and meet deadlines
Proficiency with Microsoft Office (Excel, Word, Outlook)
Strong problem-solving and analytical skills
Familiarity with studio operations, production workflows, or creative environments is a plus

CORE COMPETENCIES:

Organization – Manages multiple tasks and data sets with precision
Attention to Detail – Maintains accuracy in data entry, reporting, and documentation
Collaboration – Works effectively across teams and supports team initiatives
Communication – Clear and professional interaction with all stakeholders
Technical Proficiency – Skilled in resource management software and office tools
Reliability – Follows through on tasks and maintains consistent execution

A Quick Note on Email Safety

We care about your candidate experience and want to make sure you feel confident communicating with us. All official emails from our recruiting team will only come from the domains @Omnicomproduction.com or @omc.com —never from generic platforms like Webex. Your first interview will always be with a real person on our team, not an automated system. If something feels off, we encourage you to double-check before replying. You can reach us at recruiting@omc.com

We are committed to fostering an environment ripe for creativity and variety of thought and it starts with you.

All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.

Please refer to our privacy policy here.

Skills & Tags

go aws ai data analytics product design

Aplyr's read

Omnicom Production is a powerhouse in marketing and advertising, attracting professionals skilled in digital design, production, and localization.
Synthesized from recent postings & public sources

What's promising

•Omnicom Production offers diverse roles from digital design to production, appealing to a wide range of creative professionals.
•The company is part of Omnicom Group, providing stability and global reach in the marketing industry.
•Opportunities for hybrid work models, such as in Warsaw, cater to flexible working preferences.

What to watch

•Limited public information about career progression within Omnicom Production.
•The need for on-site presence may not suit all candidates, especially for mid-level roles.
•High competition for roles due to the company's strong industry reputation.

Why Omnicom Production

•Omnicom Production specializes in both print and digital, offering a comprehensive approach to marketing solutions.
•The company focuses on localization, providing niche opportunities for language and cultural experts.
•Omnicom Production's affiliation with Omnicom Group enhances its resources and global project opportunities.

Aplyr’s read is generated by AI from public sources. Was it useful?

About Omnicom Production

Omnicom Production

omnicomgroup.com

View company

Omnicom Group Inc. is a global leader in marketing communications, providing advertising, strategic media planning and buying, digital and interactive marketing, direct marketing, promotional marketing, public relations, and branding.