People and Culture Coordinator

• Responsible for notice board posting and updating. 

• 负责员工告示栏信息的张贴及更新。 

• Responsible for documents flow for signature and filing management. 

• 负责文件的签批流转及档案管理。 

• Responsible for office environment and storeroom items are kept in order and stocktake all FFE regularly. 

• 负责办公室整体环境及仓库物资有序存储，负责FFE管理及定期盘点。 

• Responsible for all daily work-related system usage and management, such as fingerprint machine, door safety system, HotSOS Engineering system, etc. 

• 负责日常工作相关的系统使用与维护，例如指纹机、门禁系统、工程报修系统等。 

• Responsible for raising purchasing requisition for office supplies and training and activities materials to ensure sufficient stock of office supplies.  

• 负责在采购系统中申请办公用品及培训和活动物资的采购，确保有合理的库存量。 

• Responsible for new hires’ check-in formalities, e.g. prepare welcome kit; prepare offer letter and labor contract; check-in new hires in Workday and Landa system, etc.  

• 负责办理新员工入职手续，例如：准备新员工入职材料、聘用信、劳动合同以及在集团Workday和本地Landa人事系统中输入新员工信息。 

• Responsible for coordinating the employee dormitory allocation with apartment. Assist to follow up the staff issue and come out the employee dormitory check report based on spot check result. 

• 负责员工公寓的配置与日常维护。协助处理员工公寓发生的员工事件；制作员工公寓检查报表。 

• Responsible for Locker Room, Employee Relaxation Room allocation and daily maintenance, perform the daily walk through with other P&C team members and give the feedback to Director of P&C. 

• 负责员工更衣室、员工休息室的配置与日常维护，确保其干净卫生并及时给予人力资源与企业文化总监反馈。  

• Responsible for all kinds of financial reimbursement. 

• 负责各类财务费用报销。 

• Responsible for monitoring employee health check and ensure all physical certificates are within validity. 

• 负责跟进所有员工体检完成情况及健康证管理，确保所有健康证都在有效期内。 

• Support P&C departments’ attendance records in HR systems (Workday, Landa) and keep all information are updated accurately in a timely manner. 

• 协助完成部门员工的考勤管理，确保在规定的时间做好考勤工作。 

• Responsible for establishing and maintaining employee filing system (including exit employees). Ensure all the documents are filed accurately in a timely manner. 

• 负责所有在职和离职员工个人档案的建立管理。确保所有与员工相关的文件及时并正确地存放到员工的个人档案中。 

• Responsible for poster design and video shooting for activities. 

• 负责各类活动的海报制作 / 视频拍摄。 

• Responsible for employee activity panning and organization. 

• 负责各类员工活动的策划组织与实施开展。 

• University degree or equivalence. 

大学本科或同等学历。 

Experience 工作经验： 

• Be of 1 year working experience at the same position in 5-star international hotel. 

• 1年于国际五星级酒店同等职位工作经验。 

• Being calm and patient and be of service passion. 

• 冷静耐心，具备服务热情。 

• Requires knowledge of the basic ability to operate computer. 

• 具备基本电脑操作知识。 

• Good oral communication skill in Chinese & English.  

• 良好的中英文口头沟通能力。  

• Basic English business writing skill. 

• 基本的商务英语写作能力。  

• Good knowledge of Word, Excel and PowerPoint. 

• 熟知电脑操作及办公软件应用。  

• Logic, eye for details, approachable and willing to help. 

• 逻辑性强、注重细节、平易近人及乐于帮助他人。