Property and Lease Administrator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this opportunity involves:

As a trusted advisor within an established national team, you'll support a fast-paced, high-volume portfolio for one of Australia's most recognisable brands, operating at the intersection of leasing, finance, systems and stakeholders. At JLL, we embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career through exposure to operationally critical processes and high-impact stakeholder relationships. You'll operate with a high degree of independence and personal accountability, managing end-to-end lease administration processes across a significant national footprint while ensuring accuracy and timely delivery across multiple workstreams. Success requires a strong bias for action, the ability to manage competing priorities from multiple stakeholders, and a disciplined approach to accuracy, controls and delivery in a deadline-driven environment.

An Overview of the role:

• Oversee the end-to-end Lease Administration Rent Roll process, ensuring accuracy and timely delivery of both Accounts Payable and Accounts Receivable rent rolls in line with the financial calendar

• Ensure accuracy and monthly reporting of all lease events (including options, rent reviews, expiries and CPI increases), with strong control over data integrity and critical dates

• Manage major rental reconciliations and arrears, including investigation, resolution and communication with internal stakeholders and landlords

• Manage the set-up of new sites and disposals, and oversee one-time and recurring leasing payments in accordance with executed agreements and approvals

• Act as the escalation point for all lease administration matters, including complex landlord/tenant queries, system issues and data discrepancies

• Provide technical support and training to users and clients on lease administration systems, tools and processes

• Conduct monthly audit compliance reporting and support annual lease audit and governance requirements

• Maintain and continuously improve standard templates, checklists, workflows and documentation to support consistent, auditable and efficient practices

Sounds like you? This is what we are looking for:

• Tertiary qualification in Real Estate, Commerce, Finance or Property Law, or equivalent industry experience

• Minimum 1–3 years' experience in lease administration or a related property role

• Demonstrated ability to interpret commercial leases and rent roll reporting

• Strong understanding of accounts payable, accounts receivable and reconciliation processes

• Experience using lease administration or property management systems and advanced Excel capability

• Strong attention to detail and commitment to data quality

• Excellent written and verbal communication skills with strong organisational and problem-solving abilities

• Ability to operate independently, prioritise competing deadlines and manage multiple stakeholder relationships

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned bands

• 18 weeks paid maternity leave 

• Private Health Insurance Discounts

• Active Social Club

• Employee assistant program

• Novated Lease for EV cars

• Paid time off for volunteer work

• Career Opportunities with Australia's #1 Commercial Real Estate firm

• Premium offices

What you can expect from us:  

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number REQ505626

Location:

On-site –Melbourne, VIC, Sydney, NSW

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.