Data Administration Specialist, HR Business Services (Project Hire)

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...

Warner Bros. Discovery is searching for a Data & Administration Specialist to join the Global Business Services (GBS) People & Culture (P&C) team. In this role, the associate performs a variety of administrative functions in support of the various teams within the P&C GBS organization, including but not limited to entering document information using various software systems, following up and reconciling documents, receiving mail and internal/external documents, processing compliance related data, etc. 

**This is a one year, project fixed term position**

Your Role Accountabilities...

• Perform individual employee data transactions and data-entry in Workday, OTA, ServiceNow and other systems, for and not limited to:

  • Backlot hire/rehire/updates.

  • Work-for-hires, hire/rehire/updates.

  • Talent vouchers, hire/rehire/updates.

  • Theatrical hire/rehire/updates.

  • Participations hire/updates.

  • Participation ACH conversion.

  • Update employee information in Workday

  • Residual Hire information/update

  • Minor Trust ACH conversion

  • Compile SAG-AFTRA and DGA Employment Diversity Reports

  • Tuition aid reimbursement requests

  • Separation notice distribution for voluntary terminations

  • Handle mail for tax notices, SSA, EDD audits, Disability & Paid Family Leave

  • ACH rejections within banking systems

  • Unemployment Claim Response & Administration

  • State and Other report and audit management

• Performing and tracking administrative departmental tasks including report reviewing, data updates, mailing, filing, sending correspondence and records management

• Working on departmental projects as and when required

• Scanning and storage of documents (physical and electronic) into our document management solutions.

• Ensure confidentiality of sensitive information and protect personal data when processing transactions and requests

• Contribute to departmental projects as and when required

Qualifications & Experience...

• Experience: 0-2 years Human Resources administrative or related experience required. Must be able to maintain confidentiality and use confidential information appropriately.

• Education: High School diploma or equivalent experience in related field required.

• Shift Requirements: Ability to work an 8-hour shift, Monday through Friday, with flexibility on hours where required

• Technical Skills: Experience with Workday HR/payroll or other SaaS payroll and ServiceNow (preferred) or other case management/knowledgebase tools, and the ability to learn new technology and software programs. Experience with Outlook, Excel, Word and PowerPoint.

• Relationship Management: Strong relationship skills with ability to build and maintain effective collaborations. Recognized for reliability, integrity, and trustworthiness.

• Process Management: Strong aptitude for process improvements and problem solving. Ability to manage ad hoc high-volume activities in a fast-paced environment.

• Organizational Skills: Excellent planning, time management, prioritization, and follow-up skills. Has strong analytical skills and attention to detail. 

• Communication: Exceptional communication and customer service skills, capable of interpreting and conveying complex information clearly, with minimal grammatical/mathematical errors, at all levels and in English. Must have flexible and adaptable attitude to cope with fast changing and complex environment

#LI-Hybrid

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $56,697.00 - $105,294.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

If you’re a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.