Executive Assistant

We are seeking an executive assistant to provide support for Director; VP & SVP levels in Research.

Responsibilities during a typical day might include the following: 

• Proactively and accurately manages calendars including meeting invitations and all associated logistics using basic understanding of priorities. Schedules and coordinates meetings, appointments, conferences, interviews
• Provides support for a wide variety of assignments, which are sometimes confidential in nature
• Ensure effective and timely communication within the functional area and department
• Act as liaison with departments such as Human Resources, Finance, Program Management, Facilities, IT etc. to support operations
• Maintain records and process forms; create and submit expense reports
• Plans internal and external department meetings and events, these may include but are not limited to department meetings, celebrations, and team building events, orders food internally and from outside vendors
• Resolves routine administrative inquiries and answers questions concerning activities and operations of department/division
• Onboarding of new staff including FTE’s and contractors
• Perform other duties related to maintaining department members’ schedules
• Escort candidates and visitors as needed
• Orders, stocks, and distributes office supplies
• Performs a range of staff and/or operational support activities, sometimes serving as a liaison with other departments on basic administrative matters
• Books travel and processes expense reports for staff and department activities
• Provide backup support and coverage for other administrative coordinators.
• Checking emails or messages outside of 'standard' business hours to ensure appropriate support

This role may be for you if you:

• Strong interpersonal communication skills, ability to work across multiple departments and create effective teams
• Ability to prioritize, strong organizational, planning, and project management skills are vital
• Demonstrated mastery in oral and written technical communication
• Solid understanding of Microsoft Applications (Outlook, Word, PowerPoint, Excel, Visio) and Adobe Acrobat Pro is required.
• Travel software - Concur preferred

To be considered for this opportunity, you must have at least 2 years of relevant administrative experience.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We are committed to building a workplace with an inclusive culture. Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, sexual orientation, gender identity or expression, gender reassignment, marital or civil partnership status, civil status, pregnancy or parental status, age, disability, nationality, citizenship status, ethnic or national origin, membership of the Traveler community, familial status, genetic information, military or veteran status, or any other characteristic protected under applicable law. Where required, we will provide reasonable accommodation to applicants with known disabilities or chronic illnesses during the recruitment process, unless such accommodation would impose undue hardship.

 

Where necessary, we disclose salary ranges for roles in all countries in which we operate. The final offer will be determined within the relevant range based on the country of employment, specific role level, and your skills and experience. In some countries, collective bargaining agreements (CBAs) may apply and influence certain elements of pay or benefits. Regeneron offers a competitive and comprehensive total rewards package which may include, depending on country and role: annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, insurance benefits (e.g. medical, dental, vision, life and disability), paid time off, and family support benefits. For additional information about Regeneron benefits in the U.S., please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/. For other locations, additional information will be provided during the recruitment process.  If you have any questions, please speak with your recruiter. 

Please be advised that at Regeneron, we believe we do our best work when we are together. For that reason, many roles are required to be performed on‑site. Please speak with your recruiter and hiring manager for more information about on‑site expectations for your role and location.

As part of the recruitment process, certain background checks may be conducted in accordance with the laws of the country where the position is based. The purpose of such checks is to verify certain information prior to the commencement of employment such as identity, right to work and educational qualifications.

For jobs in Canada: this posting is for an existing position.

Salary Range (hourly)

$38.61 - $63.03