Scheduling Coordinator

This position is ECB status – requires a minimum number of worked hours per month as needed by the department; limited benefit offerings.

Evenings

Sunday and Monday 3pm-11pm

Job Summary: The Scheduling Coordinator is responsible for the coordination of the office, daily staffing and completion of weekly payroll/ time and attendance.

Minimum Education: High School Diploma or GED.

Licensure, Registration and/or Certification: None.

Work Experience: 1 - 2 years related experience.

Knowledge, Skills and Abilities: Ability to utilize PC skills, including Microsoft Office, for correspondence and data entry. Effective written, oral and interpersonal communication skills. Ability to organize and prioritize work in required time frame and desired outcomes.

Essential Functions and Responsibilities: Coordinates assigned areas to ensure smooth daily office support operations inclusive of staffing office schedules. Assists staffing coordinators promoting continuing improvement. Acts as resource to users for ANSOS-Onestaff. Assists with training of CMs/Section Assistants, etc. Updates matrices as needed. Prepares and distributes statistical reports. Accurately enters data for the census report. Performs any related clerical/secretarial duties that may include reports, ordering of supplies for nursing units, and any other related support function as requested by Clinical Managers in an accurate and timely manner. Proactive review of existing schedules to determine future staffing needs and reviews with Clinical Manager. Assesses daily staffing and adjusts staffing as needed to effectively and efficiently utilize staff as census indicates. Collaborates with Clinical Manager regarding calls to be made for obtaining additional staff when needed. Completes weekly payroll which entails reviewing time and attendance and correcting time as indicated on weekly hand entry sheets. Enters charge pay, no lunches, tardies, orientation, and education. Enters all tardies into Ansos. Performs any related support functions as needed to ensure smooth workflow process. Other duties as required.- i.e. working during Inclement Weather.

Decision Making: Independent judgment in making decisions involving non-routine problems under general supervision

Working Relationships: Coordinates activities of others (does not supervise) Works directly with patients and/or customers Works with internal customers via telephone or face to face interaction Works with external customers via telephone or face to face interaction Works with other healthcare professionals and staff Works frequently with individuals at Director level or above

Special Job Dimensions: None.

Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job.  This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Central Staff Office - Yale Campus

Location:

Tulsa, Oklahoma 74136