Administrative Assistant

Purpose

The Admin. Assistant is responsible for providing assistance and support towards the Lothian, MD cultivation facility by independently and collaboratively providing a full range of administrative, event, clerical, and office support. This position must fulfill their role with efficient productivity and accuracy. The Production Assistant role must participate in their job with professionalism and safety, consistently. This position will report to the Senior Manager of Cultivation, along with supporting the administrative requests from management of the cultivation facility.

Pay for this role starts at $19/hour

Essential Duties

Procedures & Tasks

• This role will be responsible for prompt availability, support, and assistance to the Manager of Cultivation and leadership of the cultivation facility.  These duties include, but are not limited to the following: front office reception and administration, facility and company data organization tasks, assisting with facility staff and event coordination, providing support for projects, and contributing to the general efficiency of the organization. 
• Contribute by increasing team efficiency by giving support both operationally and administratively.  The assistant is expected to assist with daily tasks that are contributing to the general efficiency of the company.
• Assisting with the direction of company policies to maximize efficiency and minimize errors. 
• This role will be instructed to schedule meetings and travel for leadership and executives, as well as, compile business-related information.
• This role will support the leadership of the facility towards the hiring and onboarding process, assisting with documentation transfer and communication.  This role will be asked to support Orientation classes and presentations as needed.
• Support the communication and updates of policies and procedures through documentation and notices.
• Prepare to support the checking-in, hosting, and coordination of events, tours, and inspections of the cultivation facility.  Support the coordination and organization of company lunches and events.
• Responsible for the management of the parking lot by giving proper notifications as needed, providing updates, and communicating concerns with leadership as necessary.
• Promote a healthy work environment that is positive, compliant, and aligning with PharmaCann’s mission, values, and practices.
• Support the organization and coordination of adding, editing, and removing signage for the facility.

Workspace and Material Maintenance

• Support the leadership of the facility with coordination and communication towards the general maintenance and upkeep of the facility.
• Support the leadership with documentation and signage directions to ensure facility upkeep and organization.
• Support the leadership and facility towards the stocking and organization of resources and supplies.
• Support and communicate any noticeable environmental, safety, or compliance concerns to the Senior Manager of Cultivation.  Finding solutions to resolve and maintain best practices.
• Participate and support associates with a safe, well maintained, and organized work area.

Compliance and Reporting 

• Properly organize documents and files appropriately to ensure organization towards all city and state regulations and company policies.  Support the updating and organization of company files, including, but not limited to, SOPs, job descriptions, and termination paperwork.
• Supporting and coordinating the instructed procedures to maintain compliance and safety.  Any compliance or safety mistake or error created must be addressed, reported, and resolved.  Support the communication with appropriate leaders