Executive Assistant

About the Role

As a Personal Assistant to the Executive Committee, you act as a strategic right hand to senior leadership within the Benelux organization. You ensure seamless executive operations, structured prioritization, and optimal time management, enabling ExCo members to fully focus on strategic business objectives.

This role requires maturity, foresight, and absolute discretion. You anticipate needs before they arise, think several steps ahead, and operate with precision in a fast-paced executive environment. Flawless written and verbal communication skills in Dutch, French, and English are essential.

Responsibilities

• Executive Calendar & Priority Management
• Manage complex and fast-moving calendars for Belgian and Dutch ExCo members
• Proactively anticipate scheduling conflicts
• Align cross-border priorities and ensure optimal time allocation
• Act as a gatekeeper while maintaining diplomatic stakeholder management
• Executive-Level Meeting Coordination
• Organize internal and external executive meetings
• Prepare documentation, presentations, and supporting materials
• Attend meetings when required and ensure accurate follow-up
• Track action points and deadlines with precision
• Travel & Logistics Management
• Organize domestic and international business travel
• Manage flights, accommodation, and transportation end-to-end
• Anticipate logistical needs to ensure seamless execution
• High-Level Communication
• Draft, review, and manage correspondence in Dutch, French, and English
• Act as a communication filter and trusted liaison
• Handle highly confidential information with absolute integrity
• Cross-Border Collaboration (Benelux)
• Work closely with Dutch PA counterparts
• Ensure synchronized calendars and joint ExCo coordination
• Support efficient operations within the Benelux structure
• Proactive Administrative & Project Support
• Manage a variety of administrative responsibilities
• Support executive projects and ad-hoc assignments
• Continuously optimize support processes and workflows

Requirements

• Perfect written and spoken proficiency in Dutch, French, and English
• Proven experience supporting C-level or senior executives
• Exceptional organizational and prioritization skills
• High level of discretion and confidentiality
• Strong proficiency in MS Office and digital collaboration tools
• Ability to perform under pressure in a dynamic environment

Desired Skills

• Natural drive and proactive “can-do” mentality
• Anticipatory mindset with a structured approach
• Emotional intelligence and diplomatic communication style
• Mature, confident, and professional presence
• Calm and solution-oriented thinking

This role is exclusively focused on executive-level support within the ExCo structure. It requires reliability, ownership, and a strong sense of responsibility. This is a critical, high-trust position within our leadership team.