Job Description Summary

Organization’s Summary Statement:
School of Music: The University of Maryland School of Music is a comprehensive arts institution housed in the Clarice Smith Performing Arts Center, a state-of-the-art complex with six performance venues, classrooms, and the Michelle Smith Performing Arts Library. The School of Music offers B.A., B.M., M.A., M.M., Ph.D., and D.M.A degrees. Located within minutes of the Nation’s Capital, the University is linked by mass transit to the homes of the National Symphony Orchestra and the Baltimore Symphony Orchestra, Smithsonian Jazz Masterworks Orchestra and the major military service bands. Celebrated performance venues include the Kennedy Center, the Smithsonian Museums, the National Gallery, and the Corcoran and Kreeger Museums. World-class research facilities near the campus include the Library of Congress, the Smithsonian Institution (which also houses Smithsonian Folkways Records), the Folger Shakespeare Library, and the National Archives and the National Archives II. We assert and celebrate the value of the arts to the mission of the university. Links: music.umd.edu; theclarice.umd.edu; arts.umd.edu

Reporting to the Assistant Director for Finance, this position manages the day-to-day business functions of the School of Music while providing professional, customer service-oriented support to the faculty, staff, and students. The primary role of the position is to coordinate and manage various payroll, financial, grant, and foundation transactions for the school. This position is responsible for coordinating core HR processes across the employee lifecycle, in accordance with State, University, and sponsor policies, procedures, and guidelines.

Duties include but are not limited to:
Coordinating core HR processes across the employee lifecycle, including recruitment and hiring, onboarding and offboarding, position and appointment management.
Using Priority software (BA4) and Workday, Monitor and reconcile unit accounts, including State budget, awarded grants, revolving funds, and endowment funds.
Manages all procurement needs and audits purchasing cards.
Maintains accurate records of all department expenses.
Coordinates all travel and lodging arrangements for guest lecturers, visiting artists, faculty travel, and faculty research/start-up funds.
Works with unit faculty and staff in the development and submission of sponsored research proposals.

Physical Demands: Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small parcels, packages and other items, to walk short distances, and/or drive a vehicle to deliver and pick up materials.

Preferences:
Experience with Workday or similar enterprise resource planning systems preferred
Prior experience in higher education, particularly at the University of Maryland, is strongly preferred
Experience with budget management and financial reporting
Experience with procurement systems and purchasing procedures
Knowledge of grant writing, administration, and compliance with sponsor requirements
Strong attention to detail and accuracy in financial record-keeping
Interpersonal skills and the ability to work collaboratively with diverse constituencies
Experience with Priority Software (BA4)

Licenses or Certifications: None

Minimum Qualifications

Education: Bachelor’s degree from an accredited college or university. Experience: Three (3) years of professional human resources, payroll, finance, accounting, procurement, or travel coordination experience. Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education. Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances. Skill in oral and written communication. Skill in the use of Microsoft Office products. Ability to multi-task and prioritize assignments. Ability to interpret and apply policies, procedures, regulations, and laws.

Additional Job Details

Job Risks

Not Applicable to This Position

Financial Disclosure Required

Yes

Department

ARHU-School of Music

Worker Sub-Type

Staff Regular

Salary Range

$68,520 - $82,224

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization.  Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

Resources

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